Executive Assistant

2 semanas atrás

Lisboa, Lisboa, Portugal ASTROS GROUP Tempo inteiro

Direct message the job poster from ASTROS GROUP

  • Contract: full-time position
  • Location: Lisbon, Portugal

The company:

As Expert in industrial equipment supply, ASTROS teams provide end-to-end tailored sourcing and procurement support for its clients' projects through its global procurement network.

Our tailored solutions are designed to address our clients' specific procurement and supply needs, ensuring efficient and reliable access to the products they require, wherever they are in the world.

ASTROS focuses on solving all the difficulties of operating in the Procurement market, allowing its clients to focus on their core business optimising both their time and resources.

Our qualified team is trained to have an in-depth knowledge of product ranges.

The mission:

As part of our development, we are looking for a versatile, autonomous, and motivated Executive Assistant to support our expansion and structure our commercial, marketing, and administrative activities.

Commercial (40%)

  • Define and implement a prospecting strategy: identify target companies, choose communication channels (LinkedIn, email campaigns, etc.), and plan outreach and follow-ups.
  • Conduct prospecting campaigns: send emails, manage follow-ups, track prospects, and update the client database.
  • Participate in tender processes (pre-sales): create presentations and compile necessary documents (administrative documentation, pricing, etc.).

Marketing (30%)

  • Identify relevant corporate events and organize Astros' participation (trade shows, seminars, conferences, networking events).
  • Manage the LinkedIn account and website: write posts and articles to enhance visibility.
  • Write newsletters to maintain engagement with prospects and clients.
  • Handle HR management: track employee performance indicators for bonus calculations and liaise with the accountant for payroll processing.
  • Oversee financial management: process supplier payments, verify payment terms, and manage collections.
  • Regularly communicate with the accountant to ensure administrative and accounting compliance.

Office Management (10%)

  • Coordinate internal suppliers and general services.
  • Manage internal IT: create email accounts, handle Outlook licenses, and perform basic tool maintenance.

What the company has to offer:

  • Rapid skill development with an experienced and supportive manager.
  • A dynamic and stimulating work environment that encourages autonomy and initiative.
  • A versatile role providing a 360° view of the company.
  • An international environment with clients from various nationalities.

The profile:

  • You hold a Master's degree (Bac+5) in Business, Management, or a related field.
  • You ideally have significant prior experience in a similar role.
  • You are motivated, curious, resourceful, well-organized, and have an entrepreneurial mindset.
  • You can work independently and manage multiple tasks simultaneously.
  • You are proficient in office tools (Office Suite, particularly Excel, basic IT).
  • You are fluent in Portuguese and English (French is a plus).
  • Bonus: You are comfortable with Incoterms.

The recruitment process:

  • 1 phone call with a Recruiter
  • 1 phone call with the Country Manager
  • 1 interview at the office to meet the Country Manager and another team member

Seniority level: Associate

Employment type: Full-time

Job function: Administrative, Business Development, and Marketing

Industries: Wholesale Import and Export and Transportation, Logistics, Supply Chain and Storage

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