Operations Coordinator

Development Seed is a mission-driven organization that believes in harnessing the power of Earth observation data to enable decision-makers to solve some of the world's most critical challenges. We are leading advancements in fields such as machine learning and cloud infrastructure engineering to better enable our partners to address things like vulnerable housing susceptible to climate change or better understand hurricane intensity and wind speed changes in real time for better disaster preparedness. 
Development Seed is uniquely set up with a distributed team of remote staff and satellite offices around the world. The Operations Administrator will help Development Seed successfully execute our daily operations and ensure the team is equipped to deliver well for our partners. The Operations Administrator is a process-driven, solutions-oriented role responsible for maintaining and supporting a productive, efficient, and happy working team. This role promotes our company culture, oversees administrative processes, and provides general administration, office, recruiting, and event support. 
This role is based out of our Lisbon, Portugal office. We offer schedule flexibility and remote work experience but will give preference to candidates who are interested in a hybrid position and able to work from our Lisbon office regularly. 
We are open to exploring full-time and part-time contractoptions, between 30 and 40 hours per week. We can work with you to adjust working hours to fit your preference.
About You: You are curious, proactive, and motivated to learn have enthusiasm for tasks big or small, and are a problem-solver who can offer innovative solutions to how we manage processes. 
Specifically, you are:
highly organized and able to juggle several tasks at once through thoughtful prioritization flexible and adapt quickly to the changing needs of a growing team and willing to step in where neededprocess-oriented and consider yourself a master of details forward-looking and anticipate how to improve the systems and processes in placea strong communicator capable of both in-person and async communications fluent in English and PortugueseYou ideally have experience:
With office management including familiarity with basic financial operations such as receivables, payables, and spreadsheet skillsWorking with G-Suit tools Arranging travel and accommodationExperience having effective written and verbal communication with diverse audiences and stakeholders (i.e., suppliers, recruitment candidates, clients, internal team members, etc.) Working in small, fast-moving, and distributed remote teamsCoordinating collaboration and scheduling across multiple time zones with Google services We are looking for a team member to perform: Administrative support and logistics– these set of responsibilities can change depending on workload fluctuations and the organization's needs, some main areas of focus are: supporting our Hiring Coordinator with recruitment scheduling, job posting, and maintaining close and positive communication with prospective candidates. Support onboarding and offboarding admin and operations tasksWorking closely with our Communications Lead to support, and manage conferences and events travel logistics for team members. Financial support – you will provide financial support for the Lisbon General Manager and subsidiary including assembling documentation, occasional bill payments, billing clients, and monitoring revenue and receivables, coordinating and working closely with our accountant provider and the U.S. finance function. You will also, be responsible for tracking and managing the org-wide budget for team traveling expenses. Operations support - you will provide office administration and management support for the Lisbon office with occasional support for the U.S. operations including support for the planning of org meetings and events. 

As a Development Seed team member, you:Respect — We are a diverse team spread across the globe. You value other's perspectives, voices, and ideas. You treat everyone with dignity and professionalism.Collaborate — Working as a team makes us stronger, and you communicate effectively on Slack, over email, and in person, and know when to use each.Learn — We constantly iterate how we handle processes across the organization. You need to demonstrate you're able and excited to learn new ways of doing things, but you also know that sometimes keeping it simple works best. Care about the world and believe that we can do better — Social change is the foundation of everything we do. You are impatient about solving the world's toughest challenges.*Not sure you tick all the boxes? We encourage you to apply. We have a culture of learning, and if this job description sounds exciting, we'd love to hear from you
Development Seed embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Are you based in Lisbon? Would you be interested in coming to work with us at the office regularly?  *

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As set forth in Development Seed's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.
If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:
A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.
A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
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An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
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Voluntary Self-IdentificationFor government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.
As set forth in Development Seed's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.
Gender Please select Gender Are you Hispanic/Latino? Please select Are you Hispanic/Latino? Race & Ethnicity Definitions If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:
A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.
A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
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