Emea Payroll Specialist

Há 1 mês

Lisboa, Portugal Lexmark International, Inc. Tempo inteiro

Responsibilities:

Job Purpose: The payroll specialist is responsible for the payroll process and point of contact within the HR department and joint point of contact with all employees regarding payroll queries for the countries he/she is responsible for. This role will be responsible for some EMEA countries.

Key Responsibilities - Tasks:

Processing Company Payroll

Help standardizing Payroll Process across all entities for Processing, Accounting & payments

Ensures accurate calculation of wages, tax withholdings and company deductions

Dependents management / tracking with tax purposes / for benefits

Main contact for outsourced payroll solution

Collate and communicate Monthly Payroll data to the payroll service provider

Reconcile Payroll Output from the provider for its accuracy by reviewing the Payroll results and Net Pays and advising the provider with any errors/inaccuracy and corrections

Manage the Interface to and the SLAs with the outsourced Payroll provider

Ensure delivery of Net Pay, 3rd party payments (such as social security, benefits contributions, Pension etc.) or Payroll funding as required for each of the locations

Internal Absence Management – Tracking and delivery to the external provider

Interact & Coordinate with Government agencies such as Social Insurance agencies, Financial Authorities, Labor agency or others as required for payroll related matters

Responsible for archiving and keeping up to date payroll records and reconciliation reports after each Payroll run

Documentation management (contracts, employment changes, legal certificates that sometimes need to be shared with the payroll provider)

Perform Quarterly Accounts reconciliations & Year-end Activities

Support all Payroll related Audits ( Wage TAX Audits, Internal Audits, Any other general audits)

Ensuring compliance to National legislation, Internal Controls & Guidelines with the support of Payroll provider

Support for Payroll Forecasting & budgeting

Provide Data to Finance Department:

Provide monthly payroll reports to the Finance department

Provide payroll forecast to the cash forecast team within deadlines set up

Provides statistical reports on vacation

Prepare and Collate accruals for accounting & Controlling

Responsible to review and transfer Payroll GL files to accounting and prepare the GL postings for all covered countries/entities

Ensure Accurate and Current Data

Maintain accurate files and records to ensure access to up-to-date information figures and reports

Prepare statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholdings, etc.

Prepare reports for completing statutory returns / Complete statutory returns

Conduct manual calculations when and if required

Liaise with Regional HR and the Accounting Team for activities that impacts payroll

Liaise with the Human Resource Managers and department managers to ensure that all payroll changes are accurate

Ensures accurate calculation of wages, tax withholdings and company deductions

Client Management:

Qualifications:

Prior Payroll Processing experience of Payrolls for at least 2 to 3 or more years & Good understanding of Payroll Process in general

Professional Degree in Management/Accounting preferred

Reconciling and Accounting experience Preferred

Proficient and competent in Vendor management

Skills:

Excellent numerical skills gained during a number of years' experience as a payroll clerk

Well developed administration skills - data input, record keeping

Accuracy and attention to detail with the ability to priorities tasks

Attention to detail and analytical thought process

The ability to work under tight deadlines

Effective communication skills & proficiency in English language - other European language a plus

Capability to work with minimum supervision and problem solving skills

Initiative, adaptability and flexibility

Good communication skill

How to Apply?

Are you an innovator? Here is your chance to make your mark with a global technology leader. Apply now

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