Emea Payroll Specialist

Há 1 mês

Lisboa, Portugal Lexmark Tempo inteiro

Job Purpose: The payroll specialist is responsible for the payroll process and point of contact within the HR department and joint point of contact with all employees regarding payroll queries for the countries he/she is responsible for.
This role will be responsible for some EMEA countries.
Key Responsibilities - Tasks: Processing Company Payroll
Help standardizing Payroll Process across all entities for Processing, Accounting & payments
Ensures accurate calculation of wages, tax withholdings and company deductions
Dependents management / tracking with tax purposes / for benefits
Main contact for outsourced payroll solution
Collate and communicate Monthly Payroll data to the payroll service provider
Reconcile Payroll Output from the provider for its accuracy by reviewing the Payroll results and Net Pays and advising the provider with any errors/inaccuracy and corrections
Manage the Interface to and the SLAs with the outsourced Payroll provider
Ensure delivery of Net Pay, 3rd party payments (such as social security, benefits contributions, Pension etc.) or Payroll funding as required for each of the locations
Internal Absence Management – Tracking and delivery to the external provider
Interact & Coordinate with Government agencies such as Social Insurance agencies, Financial Authorities, Labor agency or others as required for payroll related matters
Responsible for archiving and keeping up to date payroll records and reconciliation reports after each Payroll run
Documentation management (contracts, employment changes, legal certificates that sometimes need to be shared with the payroll provider)
Perform Quarterly Accounts reconciliations & Year-end Activities
Support all Payroll related Audits (Wage TAX Audits, Internal Audits, Any other general audits)
Ensuring compliance to National legislation, Internal Controls & Guidelines with the support of Payroll provider
Support for Payroll Forecasting & budgeting
Provide Data to Finance Department
Provide monthly payroll reports to the Finance department
Provide payroll forecast to the cash forecast team within deadlines set up
Provides statistical reports on vacation
Prepare and Collate accruals for accounting & Controlling
Responsible to review and transfer Payroll GL files to accounting and prepare the GL postings for all covered countries/entities
Ensure Accurate and Current Data
Maintain accurate files and records to ensure access to up-to-date information figures and reports
Prepare statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholdings, etc.
Prepare reports for completing statutory returns / Complete statutory returns
Conduct manual calculations when and if required
Liaise with Regional HR and the Accounting Team for activities that impacts payroll
Liaise with the Human Resource Managers and department managers to ensure that all payroll changes are accurate
Ensures accurate calculation of wages, tax withholdings and company deductions
Client Management Qualifications: Prior Payroll Processing experience of Payrolls for at least 2 to 3 or more years & Good understanding of Payroll Process in general
Professional Degree in Management/Accounting preferred
Reconciling and Accounting experience Preferred
Proficient and competent in Vendor management
Skills: Excellent numerical skills gained during a number of years' experience as a payroll clerk
Accuracy and attention to detail with the ability to priorities tasks
Attention to detail and analytical thought process
The ability to work under tight deadlines
Effective communication skills & proficiency in English language - other European language a plus
Capability to work with minimum supervision and problem solving skills
Initiative, adaptability and flexibility
How to Apply?
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