Senior Executive Assistant

Há 3 dias

Lisboa, Portugal Outsystems - Software Em Rede S.A. Tempo inteiro

.Senior Executive Assistant page is loaded Senior Executive Assistant Apply locations Portugal - Lisbon time type Full time posted on Posted Yesterday job requisition id R270 There are NO limits to your career: come shape the future and be part of a truly unique global culture at OutSystems We are looking for an Executive Assistant that will work closely with management to provide administrative support. They help C-suite executives to make the best use of their time by dealing with secretarial, administrative, and operational responsibilities. The Executive Assistant we are looking for needs extensive knowledge of the organization in which she/ he works (to know who key personnel - both external and internal - and understand the organization's aims and objectives). Discretion and confidentiality are therefore essential attributes for a successful assistant. Job responsibilities: Identifies the preferred method of support for assigned executives and appropriately accommodates working style Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication. Manages executive calendars. Acts as a gatekeeper to include prioritization of meetings and resolving scheduling conflicts. Keeps executives informed of changes and helps to keep them on schedule. Triages and responds to various forms of communications based on executive needs and preferences. Assists executives with preparing for meetings, to include preparing materials, setting up agendas, obtaining materials in advance, and distributing materials. May attend meetings on the executive's behalf and liaise with external partners. Prepares, updates, and organizes information (using PowerPoint, Excel, Word, etc.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material. Optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related expenses. Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on sites/off sites, team gatherings, etc.) whether virtual or in person. Assists with event planning. Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as MS Teams and SharePoint, as well as supporting the Company's records retention schedule. Learns and keeps informed of new tools and technologies to further executive productivity. Identifies and communicates useful functionality, and assists with troubleshooting. Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc

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