Senior Executive And Personal Assistant
3 semanas atrás
Senior Executive and Personal Assistant - Private Equity (m/f)Referencia: JN -********
Adicionado em 20.05.2024
Sobre os nossos clientes
Our client is a Private Equity opening their first offices in Lisbon. Descriçao da oferta As a Senior Executive Assistant your mission is to provide unparalleled support to the General Partner, enabling them to operate at maximum efficiency and effectiveness. Your outcomes include ensuring seamless coordination of the General Partner's schedule, managing administrative tasks with precision, and contributing to the overall success of the firm through your proactive and strategic support.
Description Reporting to the Partner your main responsibilities will be:
Managing the General Partner's complex calendar and scheduling meetings and appointments
Coordinating travel arrangements, including flights, accommodations, and ground transportation
Handling incoming communication, including emails, calls, and correspondence
Drafting and editing documents, presentations, and reports as needed
Conducting research and compiling information for various projects and initiatives
Coordinate activities with external lawyers and accountants to facilitate legal and financial processes, ensuring seamless communication and timely completion of tasks
Manage simple and recurrent company payments, ensuring timely and accurate processing while maintaining financial records and documentation
Providing support to the General Partner's family as a Personal Assistant, including managing household tasks and errands such as groceries, appointments, and payments.
Profile The ideal candidate will have:
Proven experience as an Senior Executive Assistant, with a minimum of 5 years of relevant experience
Demonstrated ability to handle confidential information with discretion and professionalism
Excellent communication and interpersonal skills in both English and Portuguese, with the ability to build relationships at all levels
A proactive and resourceful approach to problem-solving
Availability to work from 12pm to 9pm with 2 extra hours of work exemption
Residency in Lisbon, Portugal, to support as a Personal Assistant to the General Partner's family
Exceptional organizational skills, phenomenal attention to detail, capacity to adapt to changing priorities, tasks, and situations effectively
Proactive problem-solving abilities
Strong and effective written and verbal communication skills in both English and Portuguese,along with interpersonal proficiency
Discretion and confidentiality in handling sensitive and personal information
Ability to thrive in a fast-paced and dynamic environment
Capacity to build professional rapport and trust quickly with others both internally and externally.
Job Offer As an EA you will have a direct impact on the efficiency and productivity of the executive and, by extension, the organization. Join this project now
O que procuramos
Senior Executive Assistant, Personal Assistant
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