Public Affairs Assistant

2 meses atrás


Lisboa, Portugal Adecco Tempo inteiro

We are looking for Administrative Assistant (M/F)
• Location: Portugal, 100% remote, for 1 week in the office (onboarding for example)
• Required start date: 4th November 20204
• Required end date: 30/06/2025 (Potential to extend past to full 18-month contract depending on budget & performance)
• Work schedule: 40 hours per week, 9-6 Monday to Friday (flexible could do 10-7) Typical Day in the Role
As administrative support for the Western Europe Corporate, External and Legal Affairs Team based in Portugal, you will be working closely and in coordination with the Business Program Manager.
You will support a team of Legal Attorneys and Government Affairs professionals based in 12 different European countries.
You will be in charge of calendar management for our Leadership Team members, interact with our suppliers, set up new ones, raise purchase orders, take care of invoicing issues, schedule meetings, arrange travel, create travel expense reports, draft short articles on company initiatives, prepare drafts of standard statements of work and sponsorship agreements.
You will be an active part of the Europe community and as such participate in most of Team Meetings.
Succeeding in your role as administrative support involves the ability to multitask and prioritize, be pro-active, precise, and flexible but most of all be a caring person
You will gain a unique insight into how the company works and build your network among professionals all over Europe and worldwide. Key Responsibilities:
• interact with our suppliers all over Europe, including the set up new ones
• raise purchase orders for your team members in our internal purchase tool
• preparing drafts of standard statements of work and sponsorship agreements needed for Purchase Order in specific cases
• taking care of invoicing issues/ delays by interacting with our Account Payables team members
• providing support for our team leaders: calendar management / scheduling meetings, arranging travel, creating travel expense reports
• drafting of short articles on MS initiatives which will be published on our internal Campaign site You must have...
• MUST have experience supporting executive-level or above roles
• MS tools familiarity with proactive can-do attitude 12 countries; Ability to draft short initiative summaries, contracts etc.
• Some basic understanding of different working tools, corporate structures, and financial concepts would facilitate the onboarding
• Extensive travel arrangements, calendar management basic business acumen knowledge great to have
English language fluent writing and speaking
Compelling Story
This is a unique chance to get to know one of the world's leading tech companies from the inside. You will gain a huge range of different experiences which will undoubtedly help you in your future career path. Job Qualifications:
• at least 5 years of experience in a similar role, as Executive Assistant, Administrative or Team Assistant in a corporate environment or multinational company.
• Fluency in spoken and written English is a must, additional language skills are more than welcome.
• The ideal candidate has no trouble with multitasking and keeping calm when things are getting hectic; has also a true interest in helping others and is a naturally caring and patient person.
• A basic understanding of different working tools, corporate structures, and financial concepts would facilitate your onboarding.
• The ability to keep a smile and positive outlook, even when things move fast, is an absolute plus. If you are interested, please send your application Porque acreditamos no Talento sem etiquetas, estamos comprometidos com a não discriminação, promovendo a diversidade, a inclusão e a equidade no mercado de trabalho.


  • Corporate Communication

    5 meses atrás


    Lisboa, Portugal RAY.BBDM Tempo inteiro

    A reportar ao Manager da área, terá como missão contribuir para o desenvolvimento e implementação das atividades de Public Affairs, contribuindo para o reforço da marca e comunicação corporativa e atuando junto aos principais stakeholders, de forma a garantir a presença da organização e suas iniciativas nos meios de comunicação e em entidades...


  • Lisboa, Portugal LLYC Tempo inteiro

    **QUEM SOMOS**: **Oferece-se**: - A oportunidade de desenvolver e implementar estratégias de Public Affairs, comunicação e relacionamento institucional em projetos de relevância e impacto na sociedade. - Participação ativa em todas as fases do projeto, desde o planeamento até à execução, em colaboração com uma equipa experiente. - Ambiente de...


  • Lisboa, Lisboa, Portugal Galp Tempo inteiro

    About the RoleAs a Public Affairs Specialist for Galp Namibia, you will play a key role in shaping the company's institutional representation with stakeholders and government departments. Your expertise in energy policy and upstream business will be instrumental in developing and executing Galp's government affairs policies and practices.Key...


  • Lisboa, Lisboa, Portugal Galp Tempo inteiro

    About the RoleGalp is seeking a highly skilled and experienced professional to lead the development and execution of government affairs policies and practices in Namibia. The successful candidate will play a key role in engaging with government and other in-country Oil & Gas stakeholders, while supporting the Country Manager and Asset management team based...


  • Lisboa, Portugal Msd Tempo inteiro

    .Corporate Affairs Senior Specialist (Policy, Communications and Patient Advocacy)Are you a Corporate Affairs specialist with experience in Policy, Communication, and Patient Advocacy who wants to take part in making the world a better place? Do you have an agile approach, creative mindset, and can-do attitude? Then you might be a good fit for us!We are...

  • Public Affairs Coordinator

    4 semanas atrás


    Lisboa, Lisboa, Portugal Adecco Tempo inteiro

    About the RoleWe are seeking a highly organized and proactive Administrative Support Specialist to join our Western Europe Corporate team. As a key member of our team, you will provide administrative support to our Leadership Team members, interact with suppliers, and manage calendars. Your strong communication skills and ability to multitask will be...


  • Lisboa, Lisboa, Portugal Adecco Tempo inteiro

    Job SummaryWe are seeking a highly organized and proactive Administrative Support Specialist to join our Western Europe Corporate, External and Legal Affairs Team. As a key member of the team, you will provide administrative support to our Leadership Team members, interact with suppliers, and manage calendars.Key ResponsibilitiesProvide administrative...


  • Lisboa, Lisboa, Portugal Adecco Tempo inteiro

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Western Europe Corporate, External and Legal Affairs Team. As a key member of our team, you will provide administrative support to our Leadership Team members, interact with suppliers, and manage calendars, travel arrangements, and expense...

  • Market Access

    3 meses atrás


    Lisboa, Portugal Hays Tempo inteiro

    Your new company  Excellent opportunity to join a global and leading pharmaceutical company who is looking for a Market Access & Public Affairs Specialist! Your new role This professional will be responsible for leading pricing initiatives, preparing reimbursement and advocacy strategies for new products/renegotiations, and managing all the stakeholders...


  • Lisboa, Portugal Galp Tempo inteiro

    Galp has been part of society for generations, and as energy changes, we adapt too. Here you will have the opportunity to grow, with the resources you need to develop at your own pace, in your own way. Together we can continue to contribute to the communities where we live and work. We can build a more efficient future for ourselves and for future...

  • Market Access

    3 meses atrás


    Lisboa, Portugal Hays Tempo inteiro

    Descrição da Função Your new company  Excellent opportunity to join a global and leading pharmaceutical company who is looking for a Market Access & Public Affairs Specialist! Your new role This professional will be responsible for leading pricing initiatives, preparing reimbursement and advocacy strategies for new products/renegotiations, and...


  • Lisboa, Portugal Msd Tempo inteiro

    Corporate Affairs Senior Specialist (Policy, Communications and Patient Advocacy)Are you a Corporate Affairs specialist with experience in Policy , Communication, and Patient Advocacy who wants to take part in making the world a better place? Do you have an agile approach, creative mindset, and can-do attitude? Then you might be a good fit for us!We are...


  • Lisboa, Portugal Hays Tempo inteiro

    Your new company  Join a recognized multinational pharmaceutical company as a Head of Market Access & Public Affairs, based in Lisbon area.  Your new role This professional will be responsible for: Leading the development and execution of pricing and reimbursement strategies for new and existing products; Monitoring and analyze changes in the healthcare...


  • Lisboa, Portugal Youngnetwork Group Tempo inteiro

    "__________ é o novo reforço da YoungNetwork para a sua equipa de PR e Assessoria de Imprensa" Se imaginas o teu nome nesta notícia, este anúncio é para ti.A ALICE – Agência de Comunicação Digital do Youngnetwork Group - procura um especialista em Relações Públicas cheio de ideias criativas e com vontade de um novo desafio.Responsabilidades ·...

  • Executive Assistant

    2 semanas atrás


    Lisboa, Portugal Executive Jet Management, Inc. Tempo inteiro

    Area of Interest: Administrative SupportLocation: Paço de Arcos, PT, 2774-550Purpose of PositionProvide right hand support to the relevant senior management members, managing all business-related affairs daily and assist with the implementation and development of any special projects to support management in the effective coordination of their daily...


  • Lisboa, Portugal Hays Portugal Tempo inteiro

    Your new companyJoin a recognized multinational pharmaceutical company as a Head of Market Access & Public Affairs, based in Lisbon area.Your new roleThis professional will be responsible for:Leading the development and execution of pricing and reimbursement strategies for new and existing products;Monitoring and analyzing changes in the healthcare...


  • Lisboa, Portugal Hays Tempo inteiro

    Descrição da Função Your new company  Join a recognized multinational pharmaceutical company as a Head of Market Access & Public Affairs, based in Lisbon area.  Your new role This professional will be responsible for: Leading the development and execution of pricing and reimbursement strategies for new and existing products; Monitoring and analyze...

  • Chief Communications Officer

    3 semanas atrás


    Lisboa, Lisboa, Portugal The International Dialogue Centre Tempo inteiro

    Job Title: Chief Communications OfficerThe International Dialogue Centre (KAICIID) is seeking a highly skilled Chief Communications Officer to lead its Communications Division. As a key member of the organization's leadership team, you will be responsible for developing and implementing a comprehensive communications strategy that promotes the Centre's...

  • Executive Assistant

    2 semanas atrás


    Lisboa, Portugal Phiture Tempo inteiro

    Purpose of PositionProvide right hand support to the relevant senior management members, managing all business-related affairs daily and assist with the implementation and development of any special projects to support management in the effective coordination of their daily activities and ensuring that established goals are effectively achieved.Tasks And...

  • Executive Assistant

    2 semanas atrás


    Lisboa, Portugal Executive Jet Management, Inc. Tempo inteiro

    Area of Interest: Administrative SupportLocation: Paço de Arcos, PT, 2774-550Purpose of Position Provide right hand support to the relevant senior management members, managing all business-related affairs daily and assist with the implementation and development of any special projects to support management in the effective coordination of their daily...