Executive Assistant
4 semanas atrás
The Company You Will Work For
A prestigious company is looking to strengthen its team by hiring an Executive Assistant (m/f/d) for a remote position, with monthly visits to the office in Coimbra.
Your new role As an Executive Assistant, you will directly collaborate with Senior Leadership and support day-to-day operations. Your responsibilities will include:
Coordinating visitor arrangements (room reservations, catering, check-in/out, hotel reservations)Facilitating team communication and supportManaging communication and support with stakeholdersDynamically managing calendars, meeting series, and deadlines in coordination with Personal Assistants in various countriesSupporting VIM workflow, including accounting and bookkeeping tasksCollecting, preparing, and reviewing status reports and progress trackingHandling ATOSS time management (holiday requests, time corrections, time violations)Serving as the central contact person for organizational and administrative mattersPreparing, following up, and coordinating meetings, including taking meeting minutesPlanning and executing internal events (e.g., IT Xmas, All Hands, JF, Series)Onboarding and offboarding new colleagues and external stakeholdersPlanning and booking business trips, including expense accounting and coordinating meetings What You Need to Succeed At least 5 years of professional experience in similar roles.Fluency in English is mandatory.Knowledge of German will be valued.Proficiency in Outlook and ExcelExcellent organizational skillsExceptional communication skills with colleagues and stakeholdersEffective time management abilities What the Company Can Offer You
Possibility of joining a solid company with an experienced team, enabling development and continuous learning.
What you need to do now If you are interested in this opportunity, click "Send application" to send us your updated CV.
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