Executive & Office Assistant Specialist
1 semana atrás
Job PurposeThe primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings and events, and ensure that all logistical requirements are met with the utmost discretion and confidentiality. Must demonstrate proven ability to prioritize tasks, streamline processes and maintain professionalism in a fast-paced environment.
Key Responsibilities:
Managing Schedules/Calendars: handles calendars, ensuring timely and efficient scheduling of meetings and appointments for key company Executive and Senior Management.Communication Management: act as a point of contact among executives, employees and other stakeholders. This involves managing information flow accurately, promptly, and discreetly, screening and directing inquiries as necessary.Meeting Coordination: set-ups meetings, conferences, and events. Prepareagendas,organizes the required materials and logistics, and takes minutes during discussions.Travel Arrangements: arrange domestic and international travel accommodations, including flights, hotels, transportation, and visa processing ensuring smooth business trips.Administrative Support: provide administrative support such as drafting and receiving correspondence, preparing reports, receiving external people in the office, and handling expense reports.Information Management: maintain organized filing systems, databases, and document repositories, ensuring easy access to critical information.Project Assistance:assist with special projects and initiatives as assigned, collaborating with cross-functional teams to achieve objectives.Office Management: support other staff and manage office supply inventory and overall functioning (cleaning, organization, etc.) Your profileEducation: BSc preferred, or equivalent work experience.Experience: Proven experience as an executive assistant or similar role that requires the same experience. Skills/knowledge/behavioural competencies: English proficiency.MS Office proficiency – Word, Excel, Power Point, Teams, Forms, others. Ability to adapt to new tools and technologies as needed.Strong organizational and time management skills, with the ability to multitask and prioritize effectively.Proactively identify and address issues, anticipating needs and providing solutions to enhance efficiency and productivity.Excellent communication and interpersonal abilities, with a professional demeanor.Handles sensitive and confidential information with discretion, maintaining a high level of confidentiality.Attention to detail and a commitment to accuracy in all tasks.Ability to work productively in a high-pressure environment.Open minded; willing to learn and take on both "important" as well as "small" tasks and duties on different levels. Why us?An exciting job opportunity awaits you
MoonLake is a dynamic and innovative company pushing the boundaries of possibility, and we are looking for passionate individuals to join our stellar team.
What we offer: Learning Environment: An opportunity to learn and grow alongside experienced professionals in a supportive and innovative biotech environment.
Impactful Work: Contribute to ground-breaking projects that have the potential to transform global healthcare.
Flexibility and Balance:Work remotely/hybrid, enjoying a healthy work-life balance while making meaningful contributions to our team.
Career Growth: A clear path for career progression, with the chance to take on more responsibilities as you develop your skills.
Our Core Values
We look for potential MoonLakers that embody our three core values that drive our pursuit of excellence:
We do Stellar Science: We aspire to create novel therapies that elevate treatment horizons, with innovative science, and high quality, always.
We go beyond: We aspire to be positively disruptive in our field, and bold in the way we challenge the norms and each other.
We unlock value: We aspire to create long-term value for investors and communities.
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