Executive & Office Assistant Specialist
Há 3 dias
.Job Purpose The primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings and events, and ensure that all logistical requirements are met with the utmost discretion and confidentiality. Must demonstrate proven ability to prioritize tasks, streamline processes and maintain professionalism in a fast-paced environment.Key Responsibilities : Managing Schedules/Calendars : handles calendars, ensuring timely and efficient scheduling of meetings and appointments for key company Executive and Senior Management. Communication Management : act as a point of contact among executives, employees and other stakeholders. This involves managing information flow accurately, promptly, and discreetly, screening and directing inquiries as necessary. Meeting Coordination : set-ups meetings, conferences, and events. Prepareagendas,organizes the required materials and logistics, and takes minutes during discussions. Travel Arrangements : arrange domestic and international travel accommodations, including flights, hotels, transportation, and visa processing ensuring smooth business trips. Administrative Support: provide administrative support such as drafting and receiving correspondence, preparing reports, receiving external people in the office, and handling expense reports. Information Management: maintain organized filing systems, databases, and document repositories, ensuring easy access to critical information. Project Assistance: assist with special projects and initiatives as assigned, collaborating with cross-functional teams to achieve objectives. Office Management : support other staff and manage office supply inventory and overall functioning (cleaning, organization, etc.) Your profile Education: BSc preferred, or equivalent work experience. Experience: Proven experience as an executive assistant or similar role that requires the same experience. Skills/knowledge/behavioural competencies: English proficiency. MS Office proficiency – Word, Excel, Power Point, Teams, Forms, others. Ability to adapt to new tools and technologies as needed. Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Proactively identify and address issues, anticipating needs and providing solutions to enhance efficiency and productivity. Excellent communication and interpersonal abilities, with a professional demeanor. Handles sensitive and confidential information with discretion, maintaining a high level of confidentiality. Attention to detail and a commitment to accuracy in all tasks. Ability to work productively in a high-pressure environment
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Executive & Office Assistant Specialist
2 semanas atrás
Porto, Portugal Moonlake Immunotherapeutics Tempo inteiroJob PurposeThe primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings...
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Executive & Office Assistant Specialist
Há 3 dias
Porto, Portugal Moonlake Immunotherapeutics Tempo inteiroJob Purpose The primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings...
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Executive & Office Assistant Specialist
Há 3 dias
Porto, Portugal Moonlake Immunotherapeutics Tempo inteiroJob PurposeThe primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings...
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Executive & Office Assistant Specialist
Há 7 dias
Porto, Portugal MoonLake Immunotherapeutics Tempo inteiro**Job Purpose**: **The primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate...
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Executive & Office Assistant Specialist
Há 3 dias
Porto, Portugal Moonlake Immunotherapeutics Tempo inteiroJob PurposeThe primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings...
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Executive & Office Assistant Specialist
1 semana atrás
Porto, Porto, Portugal Moonlake Immunotherapeutics Tempo inteiroJob PurposeThe primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings...
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Executive & Office Assistant Specialist
1 semana atrás
Porto, Porto, Portugal MoonLake Immunotherapeutics Tempo inteiroJob PurposeThe primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings...
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Porto, Portugal MoonLake Immunotherapeutics Tempo inteiroJob PurposeThe primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings...
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Executive & Office Assistant Specialist
1 semana atrás
Porto, Porto, Portugal MoonLake Immunotherapeutics Tempo inteiroJob Purpose:The primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings...
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Executive & Office Assistant Specialist
3 semanas atrás
Porto, Portugal MoonLake Immunotherapeutics Tempo inteiroJob PurposeThe primary purpose of the Executive & Office Assistant Specialist will be to provide a full range of administrative support to the Executive, Senior Management and other staff as required, as well as managing multiple office requirements in our different locations. In this role it will be required to manage complex calendars, coordinate meetings...
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Executive Assistant
Há 20 horas
Porto, Portugal Michael Page Tempo inteiroSobre o nosso cliente Our client is specialized in strategic consulting, financial advisory and tailored asset management services. Descrição Executive Assistant Provide high-level administrative support to senior executives located abroad Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements Prepare meeting...
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Executive Assistant
Há 2 dias
Porto, Portugal Michael Page Tempo inteiroSobre o nosso cliente Our client is specialized in strategic consulting, financial advisory and tailored asset management services. Descrição Executive AssistantProvide high-level administrative support to senior executives located abroadManage executives' calendars, including scheduling meetings, appointments, and travel arrangementsPrepare meeting...
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Executive Assistant
2 meses atrás
Porto, Portugal DH Group - Recruitment & Building Tempo inteiroREAD, WRITE AND SPEAK ENGLISH IS MANDATORY Job Description: The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a...
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Senior Executive Assistant
1 semana atrás
Porto, Porto, Portugal Tn Portugal Tempo inteiroSenior Executive Assistant - French Speaker Porto Senior Executive Assistant - French SpeakerPorto Porto, Porto, Portugal col-wideJob Description:Job DescriptionWe are seeking an experienced and proactive executive assistant to provide- level support to the COO within theCorporate andInvestmentBanking perimeterHis/her main responsibilities are:Manage the...
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Senior Executive Assistant
1 semana atrás
Porto, Porto, Portugal Tn Portugal Tempo inteiroSenior Executive Assistant - French Speaker Porto Senior Executive Assistant - French Speaker Porto Porto, Porto, Portugal col-wideJob Description:Job DescriptionWe are seeking an experienced and proactive executive assistant to provide- level support to the COO within theCorporate andInvestmentBanking perimeterHis/her main responsibilities are:Manage the...
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Executive Assistant
2 semanas atrás
Porto, Portugal Universal Portugal Sgps Lda Tempo inteiroThe Universal Group has been developing several projects related to renewable energies and is looking for an Executive Assistant for the Portuguese Office to work closely with senior management and executive staff.REQUIREMENTS:College Educated preferentialAt least 2-3 years' Professional ExperienceResident in Porto AreaPROFILE:Consolidated experience in...
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Executive Assistant
Há 2 dias
Porto, Portugal Michael Page Tempo inteiroSobre o nosso clienteOur client is specialized in strategic consulting, financial advisory and tailored asset management services.DescriçãoExecutive AssistantProvide high-level administrative support to senior executives located abroadManage executives' calendars, including scheduling meetings, appointments, and travel arrangementsPrepare meeting agendas,...
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Executive Assistant
Há 3 dias
Porto, Portugal Jolera Inc Tempo inteiro.Join A Dynamic and Passionate Team of Professionals Jolera is one of the world's largest and most successful privately-owned IT Security and Solutions providers. As part of the Jolera team, you will be a member of a high performance, innovative solutions environment where the people are dedicated and focused on continuous learning and growth opportunities....
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Executive Assistant
2 semanas atrás
Porto, Portugal Tamori Publications, LLC Tempo inteiro_**Executive/Personal Assistant in Porto Wanted!**_ - Job title: Executive/Personal Assistant_ - Location: Porto, Portugal_ - Aleron Kong, MD, an American entrepreneur and author running a successful Sci-Fi/ Fantasy publishing company (Tamori Publications), relocating to Porto and searching for a dedicated Assistant to provide support on administrative,...
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Executive Assistant
3 semanas atrás
Porto, Portugal Universal Kraft Tempo inteiroThe Universal Group has been developing several projects related to renewable energies and is looking for a Executive Assistant for the Portuguese Office to work closely with senior management and executive staff. **REQUIREMENTS**: - College Educated preferential - At least 2-3 years’ Professional Experience; - Resident in Porto Area **PROFILE**: -...
