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People Administration Specialist (all genders)
People Administration Specialist (all genders) Apply locations: Lisbon, Porto
Time type: Full time
Posted on: Posted Yesterday
Job requisition ID: JR100188
Join our global team of experts
At diconium, you will work on projects that create value from software, data, and AI, enabling businesses to achieve more with less. You will collaborate with over 2,300 fellow experts to support global leading companies in maximizing the impact of digital efforts and delivering solutions with measurable business impact. We prioritize people and genuine human connection, ensuring a supportive and inclusive work environment. And we give you maximum flexibility thanks to our hybrid workplace.
As People Administration Specialist , you will be part of the wider People & Organization function to do epic things. The P&O Services team is the center of excellence for all services related to the employee life cycle such as the administration of any kind of documents, compensation and benefits, time and attendance registration, employee advisory, and payroll.
In your role, you'll be working in a team of 4+ individuals to deliver all employment-related documents for our workforce in Germany , process absences, monitor work permits, as well as being responsible for their inquiries on a day-to-day basis.
WHAT YOU CAN EXPECT
You will be the first point of contact for our employees in Germany in all HR-related matters, answering inquiries and managing employee data.
You prepare and create documents such as employment contracts, reference letters, and certificates, ensuring the correct formatting and correctness of the information.
You manage and maintain accurate and up-to-date employee databases, in compliance with data protection regulations and legal regulations.
You monitor employee absences to ensure compliance with company policies and legal requirements.
You validate and monitor work permits and other certificates ensuring validity to meet legal requirements.
You work together with your colleagues from other P&O teams.
You contribute to process optimization to improve the overall employee experience from an administrative point of view.
You maintain the content of our knowledge database on our intranet.
WHAT YOU BRING ALONG
2+ years of experience in People Operations/HR Administration.
High motivation to ensure a highly satisfactory employee experience (even before the start date).
Strong intercultural communication skills.
You work precisely as well as independently and handle competing priorities with ease.
You are proactive and love to face new challenges every day.
Ability to handle complex, ambiguous situations, exercising judgment and critical thinking skills.
Business fluency in English spoken and written; German language skills are a plus, but not a requirement.
Knowledge of HCM Systems (Workday).
Joy to work in a cross-country setup with colleagues from different nationalities.
WHAT WE HAVE TO OFFER Discover new skills and improve your strengths, adapt your working day to your personal lifestyle, celebrate community, sustainability, and diversity. And sweeten your working life with awesome perks and benefits
Professional & Personal Growth: Develop yourself both professionally and personally through training programs, free language courses, competence centers, and an active tech community.
Flexible Work-Life Balance: Benefit from hybrid work, workation, flexible hours, parental support, and sabbaticals.
Embrace Diversity & Sustainability: Engage in our Sustainability Hub, diverse communities, Diversity Taskforce, and after-work activities.
Comprehensive Benefits: Enjoy public transport tickets, job bikes, health offers, supplementary insurances, a pension plan, and various discounts.
WHAT WE VALUE At diconium, we value and recognize the unique perspectives and experiences of each individual. With this in mind, we welcome and cherish every single application equally. At the same time, we stand up against any type of discrimination and harassment based on gender, age, skin color, religion, sexual orientation, origin, disability, gender identity, and other protected characteristics.
If you have any questions, feel free to reach out. Your contact person is Mariana, ******.
At diconium, you do your thing. At your own pace. Independent of time and place. Equipped with lots of flexibility, personal responsibility, and a powerful tech stack.
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