O&m Executive Assistant

2 semanas atrás

Porto, Portugal Voltalia Portugal Tempo inteiro

At Voltalia we are passionate about renewable energies We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014._

Our **O&M Business Line** is looking for an **Executive Assistant**, who will have the following responsibilities:
**Manage the O&M department common agenda**:

- Aligned with the BL core team, program and manage logistics of the BL Coordination’s meetings;
- Program the team building events’ and seminars;
- Support flights and travel logistic for the O&M Managers.

**O&M department administration**:

- Monitor BL’s travel costs with periodical reporting;
- Consolidate BL’s organizational charts, checking iVOLT consistency and requesting changes, when needed;
- Support BL’s promotion initiatives;
- Coordinate onboarding, introduction meeting and equipment for new commers;
- Manage the Sharepoint access rights for the whole BL.

**Support Head of O&M**:

- Agenda support with large delegation;
- Management of the interfaces with external stakeholders (meetings, diners, events, etc..);
- Business trips logistic management (transport, hotels, agendas, etc );
- Business trips agenda management (customers, countries managers, local teams, etc );
- Attend, on demand, operational meetings and report them in synthesis memos (coordination meetings, project review, contract committees);
- Verification of the documents submitted for signature and request for modification, if needed;

**Communication of O&M Department**:

- Collect the communication needs from the BL and the Communication Department to issue an yearly Communication Plan;
- Coordinate and follow up the Communication Plan, supporting the O&M Managers in all their communication initiatives;
- Ensure the alignment and consistency between the BL’s Communication Plan and the higher-level communication (Operations and Services).

**REQUIREMENTS**
- High School/ Degree in an Administrative Technical Course;
- Previous experience in a similar role;
- Ability to report meetings in writing (MOM) and make synthesis memos;
- Fluent in English (French will be a plus).

**KEY SKILLS**
- Well organized, rigorous, committed to a service approach in supporting Managers;
- Ethics and professional secrecy;
- Autonomous and proactive;
- Very good team spirit;
- Positive attitude and authenticity.

**COMPANY**
Voltalia Portugal

**BUSINESS LINE**
O&M Global Support & Sales

**CONTRACT TYPE**
Permanent Contract

**CONTRACT DURATION**

**LOCATION**
Portugal, Porto

**STARTING DATE**
Nov 22

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