Travel Coordinator

3 semanas atrás

Porto, Portugal SBM Offshore Tempo inteiro

**Req Id**:11515**Job Family**:Finance - Accountant**Location**:Porto, PT, 4100-136**Our Vision.**
- SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.**Our Profile.**
- We design, build, install and operate offshore floating facilities for the offshore energy industry. As a leading technology provider, we put our marine expertise at the service of a responsible energy transition by reducing emissions from fossil fuel production, while developing cleaner solutions for renewable energy sources. More than 7,000 SBMers worldwide are committed to sharing their experience to deliver safe, sustainable and affordable energy from the oceans for generations to come. Together, we are driving progress forward in a TRUE. BLUE. TRANSITION.**RESPONSIBILITIES**.- Coordinate the Fleet personnel travel and visa requirements worldwide.
- Act as a focal point for all travel arranged by the Monaco office for fleet personnel.

**MAIN TASKS.**
- TRAVEL:
- Prepare and coordinate travel for new fleet personnel i.e. new recruits and transfers.
- Liaise closely with the Site Teams and Shore Bases regarding the arrival and immigration of new employees.
- Serve as an interface with the Corporate Travel department for the organization of flights and the issue of tickets worldwide.
- Obtain approval for travel and expense claims from the appropriate authority.
- VISAS:
- Prepare and organize visas for fleet personnel as and when required (including new recruits).
- Visa and Logistics for IPS Staff from Supply Chain Dept.
- CREW AND VESSEL REPORTS:
- Follow up on the new-recruit process by liaising with the various FLEET HR (Training, Recruiting, Personnel).
- Ensure receipt and correct filing of up-to-date Rotas for all vessels; identify issues on the Rota for each vessel and discuss with HR Supervisors.
- Administrative part: follow-up on invoices/expenses / providing support to crew with administrative documents and letters
- Ensure fleet personnel documentation (passport - CV - visa - diploma/degree - etc) are up to date.
- Fleet Assessors Team logistics according to their mobilization plan/ close follow-up with L&D Manager and shore bases worldwide

**JOB REQUIREMENTS.**
- EDUCATION:
- French Baccalaureat + 3 years further education or equivalent in other countries;
- Fluent in English;
- Computer literate, including Word, PowerPoint & Excel advanced level;
- EXPERIENCE:
- Minimum 5 years as a Secretary and/or in a travel organization or as Administrative Assistant;
- PERSONAL SKILLS:
- Organized, methodical, conscientious and rigorous;
- Constructive and proactive interaction with all employees and external parties;
- Diplomatic;
- Capable of working under pressure;
- Able to change priorities in daily tasks.
- Analytically minded.

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