Human Resources Facilities Coordinator

2 semanas atrás

Porto, Portugal 1WorldSync Tempo inteiro

Are you an experienced **Human Resources Facilities Coordinator or Administrator** who can successfully manage all the administrative functions that come with running a company office? Do you enjoy problem solving and collaborating on various projects?

If so, we have a unique opportunity for you. At 1WorldSync, we are looking for a **Human Resources Facilities Coordinator or Administrator **for our Portugal office (Located in Lisbon or Porto) with the ability to travel to both offices on a regular basis.

1WorldSync is the industry leader in product content management. With 400 employees across the US, Brazil, Canada, France, Portugal, Switzerland, and the UK, we’re seeking a **Human Resources Facilities Coordinator or Administrator **to support our growing global team.

The **Human Resources Facilities Coordinator or Administrator **is a member of the Human Resources team and will also oversee office operations for our Lisbon and Porto Offices. The **Human Resources Facilities Coordinator or Administrator** is responsible on a daily basis for ensuring the smooth operation of the offices and administrative functions, as well as providing administrative support to the Human Resources team as needed.

As the **Human Resources Facilities Coordinator or Administrator** a typical day might include the following:
**Facilities/Office Management**
- Responsible for organisational functions and general meeting support including arranging, conference support, maintaining office spaces, and purchasing and maintaining office supplies
- Responsible for incoming and outgoing mail/packages, shipping and receiving
- Responsible for maintenance of common spaces for appearance and functionality
- Responsible for managing supplies and maintenance of office and office amenities
- Follow and participate in security practices as needed
- Other duties as assigned

**Direct Support: Human Resources**
- Assisting with new hiring
- Responsible for confirming all training
- Assist with the coordination of new hires onboarding/offboarding
- Assist updating employee systems and record
- Lead 1WS policies and processes

**To be successful in this position, you must have**:

- Previous administrative, office experience
- Be fluent in English speaking and writing
- Have the ability to travel between Lisbon and Porto offices as and when required (Travel expenses paid)
- A proactive, helpful, can-do attitude
- A proven ability to effectively multitask
- Can independently plan, prioritise and organise
- Fluent in Google Apps for Work and/or Microsoft Office Suite required
- Experience in the digital environment is preferred but not required

**Why join 1WorldSync?**
- We are the best at what we do
- The ability to partner with global professionals at the top of their game
- Performance-driven culture and team-oriented approach
- A comfortable, friendly environment with colleagues who are committed to excellence
- Opportunity to take ownership of processes and programs and to make your mark

**Benefits**
- Health-care provision
- 28 days paid vacation
- Public holidays
- Volunteer time off
- Summer and Winter salary payment
- Daily meal allowance
- Employee assistance program, including health and wellbeing support
- 10% Travel
- 1WorldSync is an Equal Opportunity Employer and is committed to providing employees and applicants with an environment free of discrimination and harassment. All employment decisions at 1WorldSync are based on business needs, job requirements, and individual qualifications. All qualified applicants will receive consideration for employment without regard to race, colour, age, religion, sex, gender identity, sexual orientation, national origin, family or parental status, veteran or disability status, or any other status protected by the laws or regulations in the locations where we operate._

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