Sc2024-003545 Complementary Learning Opportunities

3 semanas atrás


Oeiras, Portugal Park Lane Recruitment Tempo inteiro

Deadline Date: Monday 13 May 2024
- Location: Oeiras, PORTUGAL
- Required Start Date: 1 July 2024

**Deadline Date**:Monday 13 May 2024

**Requirement**:Complementary Learning Opportunities**

**Location**: Oeiras, PORTUGAL

**Full Time On-Site**:Yes

**Time On-Site**:100%

**Not to Exceed Rate**: 52 EUR

**Total Scope of the request** (hours): 600

**Required Start Date**: 1 July 2024

**Required Security Clearance**: NATO SECRET

**Duties and Role**:
The contractor will be responsible for assisting with the planning, process mapping and execution of CLOs at the NCI Academy in Oeiras, Portugal.

This position will answer to the Training and CLOs Coordination Section Head for the following duties:

- Creation of CLO processes for all forms and for all types of customers.
- Manage and assist in creating and requesting promotional materials, including invitations, signage, and programs
- Coordinate or assist with CLO logistics, including transportation, catering, and audio/visual requirements.
- Develop communication plans and materials, including press releases, newsletters, and website content.
- Create CLO sponsorship packages.
- Establish CLO timelines and schedules, ensuring all parties involved are informed.
- Support the setup and breakdown of CLO venues, including furniture arrangement, decoration, and managing equipment rentals.
- Assist in managing CLO budgets, track expenses, and reconcile invoices.
- Develop an outsourcing plan for CLOs as needed.
- Provide on-site support during CLOs, managing registration, welcoming attendees, and addressing any issues that arise.
- Conduct post-CLO evaluations to collect feedback and assess the success of the CLO, including generating evaluation reports.
- Maintain accurate records of CLO details, including attendee lists, vendor contracts, and other pertinent information.
- Undertake additional tasks as directed by the CLO coordinator or supervisor

**Requirements**:
**Skill, Knowledge & Experience**:

- Bachelor's degree in Event Planning, Hospitality, or a related field
- Strong written and verbal English communication, organizational, and interpersonal skills.
- Ability to work both independently and as part of a team.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with event planning software and technology.
- Capable of multitasking and prioritizing in a dynamic environment
- Creative thinker with innovative solutions to challenges
- Keen attention to detail and strong problem-solving capabilities
- Willingness to work flexible hours and travel as needed
- Proven customer service and client relationship skills


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