Purchase Assistant Trainee

6 meses atrás

Lisboa, Portugal Devoteam Tempo inteiro

At Devoteam, we believe that technology with strong human values can actively drive change for the better. Discover how Tech for People unlocks the future, creating a positive impact on the people and the world around us. We are a global leading player in Digital Transformation for leading organisations across EMEA, with a revenue of €1B. We believe in transforming technology to create value for our clients, partners and employees in a world where technology is developed for people.

We are proud of the culture we have built together. We are proud of our people at the service of technology. We are proud of our diverse environment. Because we are #TechforPeople. Join our multidisciplinary team of Cloud experts, Designers, Business consultants, Security experts, Engineers, Developers and other extraordinary talents, spread across more than 20 EMEA countries. Become one of our +10.000 tech and business leaders on cloud, data and cyber security. Let’s fuse creativity with technology together and build innovative solutions that actively change things for he better.

Purchase:

- Assist in sourcing suppliers and obtaining competitive quotations for services and goods;
- Coordinate with vendors to negotiate pricing, terms, and delivery schedules;
- Process purchase orders accurately and in a timely manner, ensuring compliance with company policies and procedures;
- Track orders and monitor delivery status to ensure timely receipt of goods and services and quality of the services;
- Validate invoices and ensure its payment request;
- Maintain procurement records and documentation, including contracts, invoices, and supplier information.
- Operational contract management: assist and manage supplier contracts, including renewals, and monitoring;
- Assist in vendor management activities, including performance evaluation and relationship management;
- Collaborate with internal stakeholders to understand procurement needs and requirements;
- Assist in identifying cost-saving opportunities and process improvements within the procurement function;
- Provide administrative support, such as organising meetings, preparing reports, and maintaining inventory records;
- Stay updated on industry trends, market conditions, and best practices in procurement and purchasing.

Fleet Administrative Management:

- Coordinate vehicle orders, deliveries, and returns;
- Implement policies and procedures for the management of Devoteam PT's fleet;
- Manage the activation/deactivation of fleet services;
- Monitor lease agreements and ensure timely renewals or terminations;
- Control vehicles’ mileage;
- Coordinate and schedule repairs with authorised vendors;
- Monitor fuel card usage and reconcile expenses with accounting records.
- Manage road traffic notifications and violations and its respective cost allocation to the employee;
- Maintain and update data related to the company's fleet records (physical and digital archives);
Telecom and Mobile Device Management:

- Prepare and maintain all necessary documentation, ensuring accurate and up-to-date records;
- Manage the inventory of SIM Cards, mobile devices, and related equipment, tracking quantities, status, and location;
- Handle the provisioning of mobile devices, ensuring they meet the requirements of the organisation;
- Manage the activation and deactivation of telecom services;
- Oversee the administrative aspects of equipment deliveries and returns, coordinating with relevant departments and suppliers as needed.
- High school diploma or equivalent.
- 2 years of experience in a similar role or administrative role.
- Strong problem-solving attitude.
- Excellent communication skills, with the ability to adapt to various stakeholders.
- Strong organisational skills.
- Ease in interpersonal relationships.
- Excellent planning skills.
- Quick adaptability to changing priorities.
- Proactive with a take-charge attitude.
- Experience with Microsoft Office tools [Excel, Word, PowerPoint].

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