Assistant

6 meses atrás

Lisboa, Portugal Celfocus Tempo inteiro

**Make an impact** by working for sectors where technology is the enabler, everything is ground-breaking and there’s a constant need to be innovative.

**Be part of the team** that combines business knowledge, technological edge and a design experience. Our different backgrounds and know-how are key in developing solutions and experiences for digital clients.

**Face challenges** and learn other ways of thinking and seeing the world - there’s always room for your energy and creativity.

**About the role**

As an Assistant you will play a crucial role in supporting the smooth operation of our organization. This position offers a dynamic opportunity to work closely with executives, managers, and team members, contributing to the overall efficiency and productivity of the company. You will be responsible for providing administrative support across various functions, including managing calendars and coordinating meetings. This role requires exceptional communication skills to serve as a liaison between internal and external stakeholders. Attention to detail is paramount, as you will be responsible for drafting correspondence, maintaining records, and organizing documents.

**As a part of your job, you will**:

- Experience with handling payment processes such as supplier opening requests, purchase orders, advance requests, and MBNETs.
- Familiarity with managing online purchases.
- Serve as a primary point of contact for internal and external stakeholders.
- Ability to provide support in organizing events, including reserving internal and external rooms, and handling catering requests.
- Manage calendars, schedule appointments, and coordinate meetings.
- Experience or willingness to assist in the onboarding and offboarding processes of employees, including paperwork and logístical arrangements.
- Provide administrative support for special projects.
- Facilitate communication between team members and departments.
- Maintain confidentiality of sensitive information.
- Prepare expense reports.
- Organize and maintain files, records, and documents.

**What are we looking for?**
- Bachelor's degree or equivalent work experience preferred.
- English proficiency.
- Proven experience as an administrative assistant, executive assistant, or similar role.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Attention to detail and high level of accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Flexibility to adapt to changing priorities and responsibilities.

Personal traits:
Ability to adapt to different contexts, teams and Clients

Teamwork skills but also sense of autonomy

Motivation for international projects and ok if travel is included

Willingness to collaborate with other players

Strong communication skills

We want people who like to roll up their sleeves and open their minds. Believe this is you? Come join the Team

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