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Executive Personal Assistant

4 meses atrás

Lisboa, Portugal Michael Page Portugal Tempo inteiro

Executive Personal Assistant  (m/f)Referencia: JN -********
Adicionado em 29.08.2024
Sobre os nossos clientes
Our client is a multicultural entrepreneur family, that has founded and is developing a group of successful companies in the last years, and is now looking for an Executive Personal Assistant to help managing their daily life (corporate and personal). Descriçao da oferta Our client is a multicultural entrepreneur family, that has founded and is developing a group of successful companies in the last years, and is now looking for an Executive Personal Assistant to help managing their daily life (corporate and personal).
Description The selected candidate will be responsible for: Personal and Family Support: Diary management of personal agenda and help optimize their time management
Personal travel arrangements
Personal email and WhatsApp communications
Managing the main and secondary residences in Portugal
Stock taking, inventory and online and offline shopping
Party, events and holidays management
Family activities planning (after school activities, pickups, dropoffs, hobbies, engagements).
Take care of personal finances (payments, tracking)
Managing the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc).
Taking care of the physical and digital archive and that all paperwork and administrative tasks are completed
Insurances (sourcing, tracking, annual renewals)
Executive and Corporate Support Managing agendas, planning meetings
Professional travel arrangements
Events and inherent logistics
Professional email and WhatsApp communications
Prepare and organize reports, meeting notes and presentations
Conduct research and gather information as needed
Work closely with other departments, other executives and other executive assistants to optimise the impact of the founders' involvement in the business
Support in public speaking engagements, interviews, social media events and seminars
Profile Ideal Profile: Bachelor's degree in "Business administration" or "Executive Assistantship" or relevant field;
Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant;
Excellent and impeccable oral and written skills in English;
Good oral and written skills in Portuguese;
Knowledge of Korean or French will be considered highly valuable;
Outstanding organizational skills;
Detail and solutions-oriented;
Solid knowledge of MS Office, including Excel;
Ability to work in a very autonomous way, flexible and adaptable;
Proactive and that doesn't take a "no" for an answer;
Multicultural background and/or interest in different cultures;
Excellent listening skills;
Driving license.
Job Offer The possibility to work with a successful and inspirational business family
Hybrid position: three days on-site (minimum required) and two at home possible (but not mandatory)
Competitive compensation package
Great opportunity for your professional and personal development
O que procuramos
personal assistant, assistente pessoal, executive assistant, secretária, secretary, secretaria, korean, coreano, french, administrativa, PA
Contacto da Michael Page
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