Executive Assistant

7 meses atrás

Lisboa, Portugal Reia Collective Tempo inteiro

**Join Reia Collective as an Executive Assistant and Be the Keystone of Our Success**

Are you a highly organized and proactive individual eager to make a significant impact in a dynamic and fast-paced environment? Reia Collective invites you to become an integral part of our team as an Executive Assistant, where you will provide essential support to our executive team and contribute to the seamless operation of our culinary ventures in Lisbon.

**Your Vital Role in Our Collective Triumph**

As an Executive Assistant, you will be at the forefront of our organization, facilitating communication, streamlining processes, and ensuring the efficient execution of administrative tasks. Your responsibilities will include:
**Executive Support**:

- Act as the primary point of contact for the executive team, managing correspondence, scheduling meetings, and coordinating travel arrangements.
- Provide administrative support to executives, including drafting correspondence, preparing presentations, and conducting research as needed.
- Anticipate the needs of executives and proactively address them to optimize their productivity and effectiveness.

**Office Management**:

- Oversee the daily operations of the office, including maintaining supplies, organizing files, and managing office equipment.
- Coordinate internal and external meetings, events, and conferences, ensuring smooth logistics and timely execution.
- Foster a welcoming and professional atmosphere for visitors and employees alike, representing the values and culture of Reîa Collective.

**Communication and Coordination**:

- Facilitate communication within the organization by disseminating information, relaying messages, and ensuring timely responses to inquiries.
- Serve as a liaison between executives, departments, and external stakeholders, fostering collaboration and alignment on key initiatives.
- Assist in the preparation of reports, presentations, and documentation for meetings and presentations.

**Project Support**:

- Assist in the planning, coordination, and execution of special projects and initiatives led by the executive team.
- Track project milestones, deadlines, and deliverables, providing support to ensure projects are completed on time and within budget.
- Collaborate with cross-functional teams to gather information, coordinate activities, and drive progress on strategic initiatives.

**Your Qualifications Illuminate the Path to Success**

To excel in this role, you bring:

- Proven experience as an executive assistant or in a similar administrative role, preferably in a fast-paced environment.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Strong interpersonal and communication skills, with a professional and diplomatic demeanor.
- Proficiency in Microsoft Office suite and other productivity tools.
- Discretion and confidentiality in handling sensitive information.

**Embrace Diversity and Ignite Your Career at Reia Collective**

At Reia Collective, we embrace diversity and value the unique perspectives and talents that each individual brings to our team. If you are a driven and resourceful professional seeking to contribute your skills and expertise to a dynamic culinary organization, we invite you to join us on our journey of innovation and excellence in Lisbon.

**Tipo de oferta**: Período Integral

**Experiência**:

- Executive Assistant: 3 anos (obrigatório)

Idioma:

- Inglês (obrigatório)
- Português (obrigatório)

  • Executive Assistant

    3 meses atrás

    Lisboa, Portugal Transcend Group Tempo inteiro

    We are looking for a multi-lingual Executive Assistant to work with executive leaders within the company to handle all the executive’s administrative needs, such as scheduling, corresponding, translating verbally and in writing, etc. This role has a direct impact on the executive leaders’ decision-making process, must think independently and perform...

  • Virtual Executive Assistant

    7 meses atrás

    Lisboa, Portugal Monk Mode Assistance Tempo inteiro

    Part-Time Executive Assistance Needed We are currently looking for a freelancer to join our team as an executive assistant. **Project One: Financial Planning & Analysis Assistan** - Start date: Mid-November_ **Project Two: Executive Assistant for Startup CEO** - Start date: Mid-November_ **Job Type**: Part-time **Salary**: 16.00€ - 19.00€ per hour

  • Executive Assistant

    3 meses atrás

    Lisboa, Portugal Experis Finance, Tax & Legal Tempo inteiro

    A Experis está a recrutar um/a Executive Assistant, para integrar a estrutura de uma prestigiada empresa no setor da consultoria de serviços tecnológicos, com sede em Lisboa. Com reporte direto ao CEO do Grupo, o(a) profissional a recrutar terá como principais responsabilidades, a organização da agenda da Administração, coordenação e gestão do...

  • Executive Personal Assistant

    Há 1 mês

    Lisboa, Portugal Michael Page Portugal Tempo inteiro

    Our client is a multicultural entrepreneur family, that has founded and is developing a group of successful companies in the last years, and is now looking for an Executive Personal Assistant to help managing their daily life (corporate and personal). Our client is a multicultural entrepreneur family, that has founded and is developing a group of successful...

  • Executive Assistant

    2 meses atrás

    Lisboa, Portugal Executive Jet Management, Inc. Tempo inteiro

    Area of Interest: Administrative SupportLocation: Paço de Arcos, PT, 2774-550Purpose of PositionProvide right hand support to the relevant senior management members, managing all business-related affairs daily and assist with the implementation and development of any special projects to support management in the effective coordination of their daily...

  • Executive Assistant

    Há 1 mês

    Lisboa, Portugal Contisystems S.A. Tempo inteiro

    A soma de conhecimento adquirido ao longo das últimas décadas é projetado para o futuro. Uma vantagem de experiência e conhecimento que nos identifica e que partilhamos com os nossos Clientes. Evoluímos com a tecnologia, para que os nossos Clientes evoluam connosco e superem as suas próprias expectativas. Temos como missão garantir maior eficiência,...

  • Executive Assistant

    7 meses atrás

    Lisboa, Portugal Vodafone Tempo inteiro

    **What's in it for you**: The Digital Networks and OSS (DN&OSS) team is responsible for the provision of OSS, Digital Networks and Networks Test, Labs and Validation services to Vodafone’s European Markets and International Networks, encompassing strategy, design, delivery, project management and engineering services. The team is situated within the wider...

  • Executive Assistant

    Há 1 mês

    Lisboa, Portugal Randstad Ii - Prestação De Serviços, Limitada Tempo inteiro

    A Randstad Professionals é a empresa do Grupo Randstad especializada em recrutamento de quadros médios e superiores.O nosso Cliente pretende recrutar um Executive Assistant para prestar apoio ao CEO.responsabilidades chave Gestão e organização de agenda do CEO; Agendamento de reuniões, compromissos e viagens; Filtragem de emails/correspondência e...

  • Executive Assistant

    5 meses atrás

    Lisboa, Portugal Randstad Portugal Tempo inteiro

    A Randstad Professionals é a empresa do Grupo Randstad especializada em recrutamento de quadros médios e superiores.O nosso Cliente pretende recrutar um Executive Assistant para prestar apoio ao CEO.responsabilidades chaveGestão e organização de agenda do CEO;Agendamento de reuniões, compromissos e viagens;Filtragem de emails/correspondência e...

  • Executive Assistant

    Há 1 mês

    Lisboa, Portugal Buscojobs Portugal Tempo inteiro

    O nosso cliente é um prestigiado Instituto no setor da investigação científica, e neste momento procura reforçar a sua equipa com um/a Executive Assistant para trabalhar em regime presencial nos seus escritórios em Oeiras. Com report direto à Administração, o/a profissional selecionado/a terá como principais responsabilidades:Organização e...

  • Executive Assistant

    Há 1 mês

    Lisboa, Portugal Randstad Ii - Prestação De Serviços, Limitada Tempo inteiro

    A Randstad Professionals é a empresa do Grupo Randstad especializada em recrutamento de quadros médios e superiores.O nosso Cliente pretende recrutar um Executive Assistant para prestar apoio ao CEO.responsabilidades chaveGestão e organização de agenda do CEO;Agendamento de reuniões, compromissos e viagens;Filtragem de emails/correspondência e...

  • Executive Assistant

    7 meses atrás

    Lisboa, Portugal Vodafone Tempo inteiro

    **What you’ll do**: The Digital Networks and OSS (DN&OSS) team is responsible for the provision of OSS, Digital Networks and Networks Test, Labs and Validation services to Vodafone’s European Markets and International Networks, encompassing strategy, design, delivery, project management and engineering services. The team is situated within the wider...

  • Executive Assistant

    4 meses atrás

    Lisboa, Portugal E-residence.com Tempo inteiro

    **E-residence **help expats and digital nomads move to Portugal hassle-free way.**.** Today we're looking for an Executive Assistant to join our talented team and help us revolutionize bureaucracy in Portugal by providing online services for expats. **Responsibilities**: - Providing executive, administrative, and development support - Managing information...

  • Executive Assistant

    4 meses atrás

    Lisboa, Portugal RAY.BBDM Tempo inteiro

    Our client is a prominent company in the energy sector, known for its innovative solutions and global presence. We are looking for a highly organized and efficient Executive Assistant to support some board members at their new Hub in Lisbon. **Key Responsibilities**: - Manage calls and align executive schedules. - Organize and set up meetings, conferences,...

  • Executive Personal Assistant

    4 meses atrás

    Lisboa, Portugal Michael Page Tempo inteiro

    Our client is a multicultural entrepreneur family, that has founded and is developing a group of successful companies in the last years, and is now looking for an Executive Personal Assistant to help managing their daily life (corporate and personal).

  • Executive Assistant

    6 meses atrás

    Lisboa, Portugal Maleo Tempo inteiro

    Imaginem um hotel de 5 estrelas para empresas. Assim é a MALEO. Com 7 localizações em zonas premium na cidade de Lisboa, a MALEO vai além da gestão de espaços de escritórios. Apresentamos uma oferta flexível e integrada de serviços, fazemos o fit perfeito com a realidade de cada negócio e de cada cliente. Trabalhar na Maleo é trabalhar numa...

  • Executive Assistant

    2 meses atrás

    Lisboa, Portugal Recooty Tempo inteiro

    UpHill is making healthcare safer by delivering clinical performance analysis software-as-a-service to hospitals. We're backed and trusted by leading companies and investors such as Luz Saúde, Busy Angels, Caixa Capital and Novartis.Today we're looking for an Executive Assistant to join our talented team and help us revolutionize healthcare, minimize...

  • Executive Assistant

    3 meses atrás

    Lisboa, Portugal Michael Page Tempo inteiro

    Our client is a leading multinational company in its sector that is looking for an Executive Assistant to give support to the Managing Director and to an International Director

  • Executive Assistant for E-commerce

    7 meses atrás

    Lisboa, Portugal JTree Management Tempo inteiro

    Join Our Growing Team! Are you a highly organized, process-driven individual with a knack for managing operations seamlessly? We're looking for an Executive Assistant with strong attention to detail and exceptional organizational skills to play a crucial part in our e-commerce store. We value self-starters who take initiative and can work independently,...

  • Executive Assistant for E-commerce

    7 meses atrás

    Lisboa, Portugal JTree Management Tempo inteiro

    Join Our Growing Team! Are you a highly organized, process-driven individual with a knack for managing operations seamlessly? We're looking for an Executive Assistant with strong attention to detail and exceptional organizational skills to play a crucial part in our e-commerce store. We value self-starters who take initiative and can work independently,...