HR Assistant

2 semanas atrás


Lisboa, Portugal Energise Recruitment Solutions Tempo inteiro

Job Title: HR Assistant/Office Manager

**Responsibilities**:
**Administrative Assistant/Office Manager Responsibilities**:
**General Office Management**:

- Oversee daily office operations leasing with vendors (coffee, water, fruit cleaning company) and ensure smooth functioning of the office;
- Maintain office supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
- Help with the purchase of office equipment and office supplies;
- Coordinate office events, meetings, and conferences, including scheduling, logistics, and materials preparation.
- Is able to present new initiatives to implement in the office to keep employee engagement and built culture;
**Human Resources Support**:

- Assist with recruitment efforts;
- Maintain and oversee employee records, both physical and digital, ensuring accuracy and confidentiality;
- Prepare and process HR-related documentation, such as employment contracts, offer letters, and termination paperwork.
- Assist with payroll with the finance department;
- Book flights and accommodation for staff traveling on behalf of the company;
- Draft internal communications related to HR updates, policies, and events;
- Draft and proofread correspondence, reports, and presentations for the HR department;
- Maintain and update HR processes and prepare reports as needed (e.g., headcount analysis, vacations, training completion).
- Maintain and update employee databases and records with accurate information.
- Help implement HR policies and procedures;
**Key requirements**:

- A great attitude and desire to learn in a busy company
- Fluent in English (written and spoken);
- Is comfortable with admin/office management work;

What we offer:

- Competitive salary
- 10% bonus on annual income
- Health insurance
- Company events provided, such as boat trips, BBQs, and an annual Christmas party


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