Sr. Payroll Accounting Specialist

3 semanas atrás

Porto, Portugal H.B. Fuller Tempo inteiro

H.B. Fuller is a leading global adhesives provider focusing on perfecting adhesives, sealants and other specialty chemicals across all industries throughout the world. While our products are virtually invisible, they play a vital role in ensuring the quality of modern life and we are committed to connecting what matters to solve some of the world's biggest adhesion challenges.

**PRIMARY DUTIES**

**Payroll Administration (30%)** - Process and verify all current and new hire payroll information for all assigned countries (exempt and non-exempt employees).
- Complete and process monthly payroll including new hires, leavers, sick leave, paid and unpaid leaves, relevant salary amendments and bonuses, overtime, etc.
- Validate all inputs to be provided to the payroll partner by the agreed cut-off dates for processing.
- Review monthly payroll output, including gross to gross, net to net, understanding and resolving any discrepancies and justifying differences.
- Check and follow up all attendance classification activities that impact payroll (attendance, overtime, vacation, etc.)
- Ensure payroll reports and salaries are processed accurately and on a timely basis.
- Coordinate and process any exception pay or previous pay-period adjustments to ensure appropriate payments are made.
- Manage any post-payroll activities such as reporting to other departments to ensure they have correct data to complete necessary downstream tasks.
- Review and code invoices for approval / payment

**Payroll **Accounting (30%)**:

- Ensure all transactions are in accordance with local accounting guidelines, all account balances are properly reconciled, and accrued balances properly reflect anticipated liability.
- Perform all general ledger functions related to payroll, including balancing, and recording all payroll related journal entries, accruals reconciliation of balance sheet accounts, research reconciling items, data requests, etc.
- Ensure controls, including SOX controls are properly performed within the payroll accounting process.
- Participate in / support internal and external audits
- Answer accounting and financial questions by researching and interpreting financial data.
- Monitor, manage and reconcile payroll taxes at the employer and employee level. Includes reconciliation to the general ledger as well as to external provider reports, preparation, and ensuring compliance.

**Special Projects (20%)**
- Support Global Payroll Transformation project to consolidate payroll vendors for first phase EIMEA implementation
- Perform audits of the Payroll & Time System to ensure compliance of statutory requirements and company policy.
- Perform PTO audits to ensure accurate reporting and compliance with company policy.
- Capture ideas for improving processes or implementing new tools.
- Develop self by seeking opportunities to expand role by improving technical and business skills, and cross training with other team members.

**Employee Support (20%) **- Provide first point of contact for employee and manager inquiries
- Handle daily inquiries from employees in a timely manner.
- Provide training to new managers and employees on the Time & Attendance and Flex Ben Systems.
- Develop and maintain positive relationships with employees at all levels.
- Responsible for replying and following up on all ticket services (Self Service) for Portugal

**MINIMUM REQUIREMENTS**
- Bachelor’s degree in Finance, Accounting, or related field
- Minimum 2-3 years payroll processing (multi-country) with at least 2 years accounting or finance experience
- Proven accounting knowledge, including journal entries, accruals, account reconciliations and closing activities
- Strong knowledge and experience with complex ERP systems [SAP preferred] in matrixed organizations
- Strong working knowledge of software, systems and technology (Excel and other software)
- Excellent command of English language
- Native or Fluent German Speaker
- Strong analytical and IT skills - knowledge of Workday is a plus
- Strong analytical and problem-solving skills
- Good organizational skills with the ability to multi-task
- High degree of flexibility and ability to work well under deadlines and pressure
- Enthusiast for continuous process improvement
- Values transactional work and routine deliverables
- International mindset and strong customer focus
- Must demonstrate strong security and confidentiality practices

Demonstrates proficiency in the following competencies:
**Innovation - **Leveraging possibility thinking in creating new value for customers

**Accountability - **Delivering excellence through personal motivation and engagement

**Performance Excellence - **Elevating the performance bar and delivering on commitments with high quality solutions

**Change and Risk Taking - **Working toward our future, altering the course as needed and balancing risks and rewards in making decisions

**Customer Focus - **Understanding customer needs and delivering superior soluti

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