Human Resources Assistant

7 meses atrás

Lisboa, Portugal Amaris Consulting Tempo inteiro

**Who are we? **:**Amaris Consulting** is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1,000 clients across the globe, we have been rolling out solutions in major projects for over a decade - this is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.

**Brief Call**: Our process typically begins with a brief virtual/phone conversation to get to know you The objective? Learn about you, understand your motivations, and make sure we have the right job for you
**Interviews** (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities
**Case study**: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.

We look forward to meeting you
**Job description**:
**Mission Description**:
On and off-boarding management
- Organizing the on boarding of employees (personal documents, contracts, etc)
- Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus, transportation, car damages, healthcare)
- Explaining, Following-up and controlling working time (days-off, overtime etc)
- Manage the resignations through the group process (exit survey - exit meeting)

Personnel administration
- Maintaining employees´database by verifying information and documents are available and up to date (entries, exits, HR Documents, ID, etc)
- Ensure affiliation and declaration to local HR organism (insurance, etc)
- Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand)

Data collection and reporting
- Communicating the concerned parties about unusual questions or sensitive issues and give feedback to the manager
- Communicating to the local HR team information or important problematics related to HR Support department, including recurrent requests
- Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and trigger the corrections via the HRO

Tickets handling
- Checking, Analysing and telling the employee the status of his/her expense noted
- Dispatching tickets to the right interlocutor according to the topics/questions or provide the appropriate link to access to them
- Explaining any type of procedures related to expenses (transportation etc), bonuses and cash advances
- Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips etc)
- Explaining the process for companies' cars: damages, fines and handover
- Forwarding administrative documents to the right contact person
- Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits etc and providing leaflets / other type of documents (in applicable countries)
- Informing employees about paid leave's rules, balances (contractual, extraordinary, holidays etc) and sick leave procedures

Training
- Research and propose providers and subsidies, obtain quotations (when necessary)

Mobility
- Managing administrative part of detachment (declaration, social security, amendments, allowance, the organization in the welcoming country )

**Profile Requirement**:

- Master degree in Human resources, Law, Business Management, Business Administration, or related fields
- Availability to do a 6 month internship starting as soon as possible
- Previous experiences in human resources or related fields are appreciated
- Fluency in Portuguese and English
- Mastery of generative AI is a plus for improving day-to-day productivity

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