Legal Billing Specialist

3 meses atrás

Porto, Portugal Siemens Healthineers Tempo inteiro

You will be the administrator for the legal eBilling/matter management system (SimpleLegal), responsible for invoice review, legal matter management, management of the outside counsel billing relationships, ensuring timely and efficient payment of the legal department’s vendors, working with AP on responding to vendor issues and inquiries, and working with attorneys to ensure matter management and related billing are properly aligned.

This role will interact closely with Accounting, Finance, internal legal personnel and Varian’s legal vendors. You will be an active member and contributor to the Operations team, supporting other team members on projects when needed.

**Primary Job Responsibilities**:

- Invoice review and processing, including resolving system and vendor issues
- Daily maintenance of eBilling system including onboarding and offboarding vendors, timekeeper changes
- Reporting and following up on outstanding invoices
- Matter management including setting up new matters for attorneys in SimpleLegal and ensuring allocations and approvers are appropriate
- Vendor management - be the liaison with outside counsel for billing purposes
- Ensuring that Billing Guidelines are adhered to
- Managing accruals, including running and delivering quarterly eBilling accrual reports
- Identifying and implementing process efficiencies in eBilling system and process
- Support Legal Operations projects as needed

**Required Knowledge & Skills**:

- Bachelor’s degree or equivalent experience
- Strong financial skills
- Strong communication skills with all levels of management
- Highly proficient in Excel
- Experience with mainstream legal matter management/eBilling platform (SimpleLegal would be ideal)
- An ability and desire to work in a global, fast-paced, and dynamic work environment that requires multi-tasking as well as an operational mindset
- Ability to work under pressure and in a time constrained and demanding environment
- An ownership mentality, exceptional follow through skills, flexibility in embracing frequent change in all forms

**Typical Education and Experience**:
Bachelor's Degree (or equivalent experience) and/or 2-5 years of related experience or Master's Degree with no or little experience.

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