Account Payables Team Lead

3 semanas atrás

Porto, Portugal SBM Offshore Tempo inteiro

**Req Id**:11847**Job Family**:Finance - Accountant**Location**:Porto, PT, 4100-136**Our Vision.**
- SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.**Our Profile.**
- We design, build, install and operate offshore floating facilities for the offshore energy industry. As a leading technology provider, we put our marine expertise at the service of a responsible energy transition by reducing emissions from fossil fuel production, while developing cleaner solutions for renewable energy sources. More than 7,000 SBMers worldwide are committed to sharing their experience to deliver safe, sustainable and affordable energy from the oceans for generations to come. Together, we are driving progress forward in a TRUE. BLUE. TRANSITION.- #OGJS**Job Purpose.**
- To manage the Accounts Payable team and provide support to the Global AP manager
- To be responsible for meeting and exceeding Service Level Agreements and Customer expectations, improve operational effectiveness and efficiency, resolve problems and develop team, and ensure compliance to corporate policies and data standards at the operational level

**Key Responsibilities.**

**Lead the accounts payable activities and manage team performance with respect to the following activities**:

- Invoice control check (Company name, VAT, PO, currency, bank details, etc)
- Registration/Capture of invoices/credit notes
- Match invoices to PO
- Obtain approval for invoices (EIA) and (manual)
- Follow-up on pending invoices
- Notify the appropriate party of invoice matching discrepancy/authorization required
- Prepare payment runs
- Follow-up on payments
- Reconcile payments / bounced payments
- Reconcile vendor statements including feedback
- Review and amend vendor bank details, including supporting documentation
- Process vendor balance confirmations, including return
- Vendor aging analysis including follow-up actions (outstanding < 60 days)
- Vendor debit balance clearing, including follow-up actions (no debit balances)
- Process payment milestones/down payment request
- Review the information and analyze the disputed invoices
- Bank account reconciliations for local companies
- Intercompany reconciliations
- Perform GL accounting entries/adjustments/corrections
- Scan invoices when necessary (team support)
- Ad-hoc analyses
- Internal control (ICS) framework activities
- Review the information and analyze the pending invoices in the workflow (EIA and Manual)
- Ensure timely and accurate payment to vendors
- Review and release electronic payment files (EFT/EDI) (TL specific)
- Critical review (challenge the reason) and release manual payments (TL specific)
- MEC review activities
- Review and report on the performance of processing teams against service-level agreements
- Manage compliance with data standards and enforcement of Corporate policies
- Review, guide, and coaching of team members

**Customer Service Responsibility**
- Maintain good working relationships with the Global AP manager owner and other teams
- Support the Global AP manager in achieving process improvements
- Support other team leaders within the transaction processing unit for resource planning and management and team member development
- Support the change process, driving continuous improvement through enhanced cost-effectiveness and the pursuit of service excellence
- Deliver service in line with agreed controls and procedures
- Maintain and improve internal customer service standards
- Deliver service and report monthly performance in accordance with the Service Level Agreement
- Query management for support on specific customer queries not resolved at first pass in query management
- Customer relationship management for specific issues about service offering/performance

**Management Responsibility**
- Manage the continuous improvement of the team
- Promote team co-operation
- Participate in recruitment and train new team members
- Facilitate staff learning and promote multi-skilling
- Organise staff rosters and leave schedules in cooperation with other team leaders
- Deliver effective, timely communication to the GSSC AP manager
- Motivate the team to achieve individual and team objectives
- Develops and evaluate employee performance/workload & objectives,
- Determines work priority;
- Proposes process improvements to ameliorate productivity and efficiency
- Investigate development needs
- Maintenance of policies and procedures, act accordingly
- Leadership of team, including monitoring results, reporting team effectiveness
- Translates business needs into the team and individual objectives
- Ensures resolution of complex payment/vendor issues
- Prevents processing issue escalations
- Ability to think/interact cross-discipline
- Builds and maintains relationships/synergies with the other stakeholders

**Job requirements.**

**Experience**
- Experience relating to managing i

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