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Facilities Executive
Há 7 dias
Lisboa
Lisboa, Lisboa, Portugal
Responsibilities
- Conduct weekly inspection of the entire office space and report any issues to the workplace manager.
- Manage office security including visitor and employee access, and maintain the checklist for access card activation and reactivation.
- Manage office services such as cleaning, potted plants, and pest control.
- Coordinate and monitor activities of contract suppliers, manage vendor relationships, and ensure regular updates to the signed contract checklist.
- Assist the workplace manager in managing coworking clients, including managing the booking system, liaising with finance for invoice issuance, and client communication.
- Assist the workplace manager in procurement activities, including issuance of Purchase Orders, receiving goods and services, and payment of invoices.
- Provide front desk services at the reception counter, manage mailing and courier services, supply stationery for the office, and answer telephone calls for company general lines.
- Manage travel arrangements, including transportation and accommodation, and liaise with hotels for corporate discounts.
- Manage pantry services, including maintaining beverage inventory, replenishing supplies, and liaising with vendors.
- Ensure that food storage organizers, utensils, plates, and cups are provided in each pantry area.
- Provide sufficient supplies of groceries such as dairy products, coffee beans, drinking water, biscuits, bread, fruits, and cereal.
- Support other workplace administrative tasks as assigned by the supervisor as needed.
Qualifications
- Minimum 1 - 3 years' experience in Facilities, Administration, Workplace Assistance, or Procurement Assistance.
- Proficient in MS Office (MS Word, Excel, PowerPoint).
- Strong communication and negotiation skills.
- Excellent planning and organizational skills.
- Good problem analysis skills and decision-making ability.
- A 'can do' attitude in facing challenges and solving problems.
- Customer service orientation and a team player.
- Able to communicate and write in English.
Education
- Bachelor's Degree or Diploma in Property Management, Real Estate, Business Administration, or a related field.
Remarks
- This position requires working in the office - one day a week.
