Executive Operations Coordinator

4 semanas atrás


Lisboa, Lisboa, Portugal Aptoide Tempo inteiro

About the Role:

We are looking for a proactive and organized part-time Executive & Office Operations Assistant to provide support across several areas, including Executive assistance, People & Culture, Finance, and Office management. This role will help ensure efficient day-to-day operations and support across the company. You will be reporting directly to our Lead of Workplace.

Key Responsibilities:

Support for Executive needs, organizing executive travels and events, as well as managing documentation and administrative tasks.
On the Office Management area, support ensuring good office maintenance, also managing supplies and service providers.
On the Finance area, support handling payments to vendors, employees, and external partners, also assisting in processing expenses and financial documentation.
On the People & Culture area, assist on HR Operations tasks, with employees' onboarding and offboarding, documentation management, and benefits enrolment, also supporting for payroll alignment and service payments to consultants across different locations.
Help to plan and execute Employee Lifecycle Rewards, Company Events and Team Activities logistics, according to People & Culture Engagement analysis and orientation, with collaborative planning.
Provide general administrative support to employees, including People & Culture and Finance-related inquiries.
Assist with logistics for external events and company programs.

Requirements:

Experience in Administrative, HR, or Finance roles.
Strong organizational skills and the ability to multitask.
Good communication skills in both Portuguese and English.
Flexibility and adaptability to work on different tasks.

What We Offer:

Work in a company that reaches millions of users worldwide;
Working with a multicultural and talented team;
Flexible & adapted schedule;
Opportunity to work 1 day per week remotely - 4 days at the office;
Regular Team Building activities and Workshops as well as Annual Retreat;
Free snacks, Breakfast & Weekly Lunches at the office;
Mental Health and Well-Being Benefits;



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