Procurement Administrative Specialist

Há 1 mês


Lisboa, Lisboa, Portugal Airbus Portugal Sa Tempo inteiro
Job Title: Procurement Administrative Specialist

Airbus is seeking a skilled Procurement Administrative Specialist to join our team.



Job Summary

The Procurement Administrative Specialist will assist in the collection of procurement information from internal sources and suppliers, ensuring the accuracy and integrity of the data. This role will also coordinate with internal and external customers to ensure all information is accurate and up-to-date.



Key Responsibilities


  • Centralize data and ensure accurate upload into the appropriate Information Systems
  • Resolve discrepancies by recognizing errors with current and new requests and communicating problems with data and offering/implementing solutions
  • Track requests by ensuring processes for tracking requestor information is well maintained
  • Facilitate resolutions of material/procurement data issues
  • Act as focal point for any material/procurement related requests to ensure accuracy and consistency of the data maintained in the system of record
  • Analyze and prioritize requests from internal customers
  • Escalate issues to Strategic Procurement, Management or Spares Configuration group(s)
  • Assist in collecting and communicating information from/to internal and external sources
  • Coordinate with internal and external customers to ensure all information is accurate to make updates to current information system
  • Coordinate with external suppliers and update current information system, price lists, contractual conditions, environmental data, obsolescence and export control data on behalf of and with coordination of Strategic Procurement
  • Create and update current information system Material Master Views upon requests received through the current Data Management Group Request process
  • Handle request and Interface with internal customers, communicate and exchange information to key departments
  • Process and Standards: Provide input and write processes/standards as related to material master and procurement master data published in the Document Center
  • Data group will communicate changes to key areas of the business, routing work instructions through cross-functional departments for approval
  • Lead and/or participate with multifunctional teams to ensure the flow of interdepartmental processes is followed
  • Verify and improve current work instructions and processes for Data Management Group (SAP and Share Point)
  • Develop and maintain department Key Performance Indicators (KPIs)
  • Ensure internal process and approvals are accurate
  • Audit and track Data Management Group Requests so the business can continue to flow accurately and efficiently
  • Provide reports to Strategic Procurement
  • Establish and maintain current information system contracts


Requirements


  • Bachelor's degree or equivalent
  • Minimum of two (2) years directly related experience within a purchasing/procurement environment or equivalent
  • SAP experience
  • Supply Chain process knowledge, including creation of master data in SAP, supplier sourcing, ordering, warehouse distribution, sales, etc.
  • Ability to communicate clearly for Request for Quotes (RFQ) with internal and external suppliers
  • Ability to analyze and prioritize requests from internal customers
  • Ability to solve issues when the solution is known and escalate issues to Strategic Buyers
  • Ability to inform internal customers on the deadline of the answers of the request and immediately inform internal customers when the problem will be solved
  • Preferred: Knowledge of aircraft parts/equipment and components desirable
  • Working knowledge of SAP MM-Module


Benefits

Airbus offers a wide variety of competitive benefits and development opportunities. If you meet the requirements of this unique opportunity, and you have the 'Passion to Innovate' and the 'Power to Change', we encourage you to apply now.



Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.



Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to ******.



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Language

The language of this position is English.



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