Event Coordinator
Há 5 dias
Job Summary
The Event Coordinator will be responsible for coordinating and executing various activities related to Complementary Learning Opportunities (CLOs). This includes creating processes, managing promotional materials, coordinating logistics, and executing communication plans.
Key Responsibilities
- Develop and map processes for the creation and execution of CLO forms for all types of customers.
- Assist in the creation, management, and requesting of promotional materials for CLOs.
- Coordinate or assist in organizing logistics for CLOs, including transportation, catering, and audio/visual requirements.
- Execute the communication plan, ensuring regular communication with CLO Points of Contact, NCI Academy Enabling departments, vendors, sponsors, and other stakeholders.
- Develop communication materials, including press releases, newsletters, and website content, tailored to each CLO event.
- Create sponsorship packages for each CLO as needed and liaise with potential sponsors.
- Establish timelines and schedules for each CLO, ensuring that all relevant parties are informed and that deadlines are met.
- Support the setup and breakdown of CLO venues, including furniture arrangement, decoration, and equipment management.
- Assist in managing CLO budgets, track expenses, and reconcile invoices post-event, ensuring accurate financial reporting.
- Develop an outsourcing plan for specific services required for CLOs as necessary, ensuring seamless delivery of outsourced tasks.
- Provide on-site support during each CLO event, managing registration, welcoming attendees, and addressing any issues that may arise during the event.
- Conduct post-event evaluations to collect feedback from attendees, assess the success of the event, and compile evaluation reports for internal review.
- Maintain accurate and up-to-date records for each CLO, including attendee lists, vendor contracts, financial records, and other pertinent information.
Requirements
- The candidate has a NATO SECRET security clearance, provided by the national security organization valid at the time of submission of the bid and covering the period of the contract.
- Strong written and verbal English communication, organizational and interpersonal skills.
- Bachelor's degree in Event Planning, Hospitality, or a related field with 2+ years of experience OR 6+ years of relevant experience without a degree.
- Familiarity with event planning software and technology.
- Capable of multitasking and prioritizing in a dynamic environment.
Desirable Requirements
- Creative thinker with innovative solutions to challenges.
- Keen attention to detail and strong problem-solving capabilities.
- Willingness to work flexible hours and travel as needed.
- Proven customer service and client relationship skills.
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