Executive Support Professional

Há 6 dias


Lisboa, Lisboa, Portugal Oliver Wyman Tempo inteiro

About the Role

We are seeking an experienced Administrative Assistant to join our Executive Assistant Team at Mercer. This is a hybrid role that requires working at least three days a week in the office. As an Administrative Assistant, you will provide remote executive-level administrative support to 5-6 Senior Professionals.

Key Responsibilities:

  • Maintain complex meeting schedules for Principals, coordinating internal and external meetings, communicating with clients and infrastructure staff as necessary
  • Proactively identify opportunities to add marginal internal meetings; interviews, staff meetings, etc.
  • Coordinate travel arrangements, book cars, rail tickets, etc.
  • Prepare monthly timesheets for each assigned Principal and prepare all expense reports
  • Maintain and update client contact databases to ensure accuracy of information for firm use
  • Assist the Marketing Department with coordinating customized mailings
  • Prepare letters, proposals, and other documents using Oliver Wyman formatting styles
  • Provide team support by covering for AAs when out of the office to ensure seamless support to Principals
  • Provide short-term coverage for Partners or Principals who may be in the midst of an EA assignment transition or new to the Firm
  • Train and support new AAs
  • Participate in team meetings and projects with an eye to improving processes and overall performance of the EA team


  • Lisboa, Lisboa, Portugal Marsh & McLennan Companies Tempo inteiro

    As an Executive Support Professional at Marsh & McLennan Companies, you will play a critical role in ensuring the smooth operation of our Executive Assistant Team. Your primary responsibility will be to provide remote executive-level administrative support to 5-6 Senior Professionals.Maintain diaries for Principals, scheduling internal and external meetings,...


  • Lisboa, Lisboa, Portugal Tekever Corporation Tempo inteiro

    As a dynamic and forward-thinking organization, Tekever Corporation seeks a highly skilled Executive Assistant to join our team. The successful candidate will be responsible for providing exceptional administrative support to our Executive Team, ensuring seamless day-to-day operations and facilitating effective decision-making.About the Role:Provide top-tier...


  • Lisboa, Lisboa, Portugal ASTROS GROUP Tempo inteiro

    At ASTROS GROUP, we are looking for a skilled Executive Support Professional to join our team. As an integral part of our organization, this role will provide end-to-end support to our commercial, marketing, and administrative activities.This is a versatile position that requires a proactive and motivated individual with excellent organizational skills. The...


  • Lisboa, Lisboa, Portugal Phiture Tempo inteiro

    About UsWe are Phiture, a leading consulting firm dedicated to providing exceptional services to our clients. As an executive support specialist, you will play a crucial role in supporting our consultants and contributing to the overall success of our operations.Job DescriptionTelephone and in-person support to our consultantsAgenda and supply...


  • Lisboa, Lisboa, Portugal Truevo Tempo inteiro

    About Truevo Payments LtdWe're a dynamic, fast-paced company seeking a skilled Executive Support Specialist to join our team.This role is ideal for a proactive professional looking to contribute to a company that values diversity and professional development.Key ResponsibilitiesCoordinate calendars, correspondence, and travel arrangements for...


  • Lisboa, Lisboa, Portugal TN Portugal Tempo inteiro

    About UsTN Portugal is a leading provider of virtual executive assistance services, dedicated to empowering entrepreneurs and CEOs to reach their full potential.Compensation and BenefitsWe offer a competitive hourly rate, ranging from $7 to $12 per hour, depending on experience level. Additionally, our benefits package includes:Paid Time Off: 10 days off,...


  • Lisboa, Lisboa, Portugal Hirebridge Tempo inteiro

    About the RoleWe're seeking an experienced Executive Support Specialist to join our team. In this role, you'll provide high-level administrative support to our Managing Director, facilitating cross-functional collaboration and enabling executive effectiveness.Main ResponsibilitiesCross-Functional Collaboration and Communication: Facilitate weekly regional...


  • Lisboa, Lisboa, Portugal Tn Portugal Tempo inteiro

    Job DescriptionWe are looking for a highly skilled Remote Executive Coordinator to join our team at Tn Portugal. As a key member of our support staff, you will provide administrative support to our executives, ensuring seamless day-to-day operations.About the RoleThis is a fantastic opportunity for an organized and proactive individual to join our remote...


  • Lisboa, Lisboa, Portugal Descompagnons Trabalho Temporário Lda Tempo inteiro

    About Descompagnons Trabalho Temporário LdaWe are committed to providing exceptional services in unmanned technology and data AI technologies.Our goal is to make a significant impact on global safety through our innovative solutions.Join us in transforming maritime surveillance and enhancing maritime safety.Job DescriptionJob SummaryWe are seeking a highly...


  • Lisboa, Lisboa, Portugal Hirebridge Tempo inteiro

    We're seeking an experienced Operations Administrator to join our team in EMEA and APAC. In this role, you will partner with Managing Directors and regional leaders to ensure cross-functional collaboration and regional objectives are met. Your responsibilities will include facilitating weekly regional leadership meetings, quarterly all-staff calls, and...


  • Lisboa, Lisboa, Portugal Hirebridge Tempo inteiro

    **About Sovos**Sovos is a trusted provider of tax, compliance, and trust solutions, empowering businesses to navigate complex regulations with confidence.Our cloud-based software platform provides unparalleled integration with business applications and government compliance processes.Job DescriptionThe Administrative Specialist will partner with Managing...


  • Lisboa, Lisboa, Portugal Keller Executive Search Tempo inteiro

    Job OverviewThis is a unique opportunity to join Keller Executive Search as a Business Development and Client Relationship Executive. As a key member of our operations team, you will be responsible for developing client relationships, managing lead communications, and analyzing sales performance data. You will also contribute to process improvement...


  • Lisboa, Lisboa, Portugal Awp P&C S.A. Tempo inteiro

    About Us">Allianz Partners is one of the most trusted insurance and asset management companies in the world. Our company culture emphasizes diversity, inclusivity, and employee empowerment. We strive to create an environment where everyone feels valued and motivated to contribute to our success.">Job Summary">The Project Management Specialist will be...


  • Lisboa, Lisboa, Portugal Randstad II - Prestação de Serviços, Limitada Tempo inteiro

    About the RoleRandstad Professionals is seeking a Management Assistant to support a Private Investor. As an Executive Assistant, you will be responsible for performing various administrative tasks, including email management, document organization, meeting coordination, travel arrangements, and payment management. You will also be expected to ensure smooth...


  • Lisboa, Lisboa, Portugal Hirebridge Tempo inteiro

    Sovos is seeking an Executive Support Specialist to join our team. In this role, you will provide high-level administrative support to the Managing Director and other regional leaders, ensuring seamless execution of regional objectives.Your key responsibilities will include facilitating cross-functional regional cadences, providing program management for...


  • Lisboa, Lisboa, Portugal Axians Portugal Tempo inteiro

    Welcome to Axians Portugal, a company that values its people and fosters a culture of collaboration and social responsibility. As an Administrative Assistant, you will play a key role in supporting our executives and ensuring the smooth operation of our daily tasks.We are looking for someone with a strong background in administration, preferably with at...


  • Lisboa, Lisboa, Portugal Randstad Tempo inteiro

    At Randstad Professionals, we focus on providing exceptional recruitment services to meet the needs of Middle and Top Management. As a key member of our team, you will be working closely with a Private Investor to deliver personalized administrative support.About UsWe are a business line within Randstad Group, renowned for our expertise in executive...


  • Lisboa, Lisboa, Portugal Keller Executive Search Tempo inteiro

    We are seeking a highly skilled Executive Search Consultant to join our team at Keller Executive Search.About the RoleThe successful candidate will be responsible for managing client relationships, identifying new business opportunities, and driving sales growth. This is an excellent opportunity for a motivated individual who is looking to take their career...


  • Lisboa, Lisboa, Portugal Keller Executive Search Tempo inteiro

    Keller Executive Search is a leading recruitment agency specializing in recruitment industry professionals. We are currently seeking a highly skilled Recruitment Industry Professional to join our team.About the JobThe successful candidate will be responsible for managing client relationships, developing sales strategies, and driving revenue growth. This is...


  • Lisboa, Lisboa, Portugal Paco Services Tempo inteiro

    About the RoleWe are seeking a highly organized and proactive Administrative Assistant to support our PA team and members. As an Executive Support Specialist, you will play a key role in keeping operations running smoothly while helping to improve our internal processes.This part-time role is based at our Lisbon office, with the potential to transition into...