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Office Manager and Executive Assistant
1 semana atrás
The Executive Assistant and Office Manager will provide high-level administrative support to the leadership team, ensuring seamless execution of daily operations. This role requires a proactive, organized individual who can anticipate needs, manage multiple priorities, and handle both executive and office management duties with discretion and professionalism.
Main Responsibilities:
- Calendar management, travel arrangements, and communication coordination for leadership team members
- Office operations oversight, including reception, shipping, mail, kitchen supplies, and maintenance
- Primary point of contact for maintenance, mail, shipping, supplies, equipment, bills, and errands
- Event scheduling, meeting coordination, and conference call arrangement
- Phone call handling, email management, and correspondence processing
- Expense reporting, reimbursement requests, and other financial support tasks
Requirements:
- 3+ years of experience as an Executive Assistant and/or Office Manager
- Strong verbal and written communication skills in English and Portuguese
- Proficiency with office management software, including Google Calendar, Gmail, and Zoom
