Commercial Assistant

1 semana atrás

Lisboa, Portugal Cordis Tempo inteiro

The Commercial Assistant (M/F/d) holds responsibility for managing the activities related to the handling of tenders and contracts, office coordination, managing procurement process, and providing support to the Sales, Marketing, and other functions

**Responsibilities**
- Manage day to day tasks in the Bids & Tender department in the local country
- Ensure adequate local processing of tender management and contract management
- Proactive tender management coordination in all phases of the Procurement and Contract lifetime
- Maintain close cooperation with all stakeholders both internal and external
- Have a great customer contact, an excellent appreciation of what the customer needs and how best to articulate the value that Cordis and its businesses can bring to the customer base
- Use all valid B&T tools to secure compliance and control within the country
- Provide support to Customer Service and Collections team
- Manage procurement process for external suppliers
- Managing the car fleet
- Preparation of sales reports and analysis when required
- Follow and adhere to all rules and regulations (internal as well as external) within the department responsibility
- Develop and monitor KPI for the department and develop continuous improvement plans
- Manage and develop the tender management process and ensure continuous improvements of the process and key performance indicators
- Secure strong network with country sales and country management
- Proactively identifying resource needs, including IT-enabled solutions, to meet short
- and long-term tenders and contracts needs
- Participate in EMEA wide initiatives and projects. Support other countries as needed
- Advising management of changing needs of customer base and recommend process, system, organization changes to accommodate customer requirements and increase productivity by fostering continuous improvement atmosphere across all functions
- Ensure uncompromising approach to business ethics and compliance with all stakeholders in the region
- Perform other duties assigned as needed

**Qualification and experience**:

- Bachelor’s Degree or Equivalent
- Generally, requires 5-7 years bids and tenders (public and private) experience
- Experience or knowledge about public procurement, purchase law and contract law
- Experience in Collections department
- Understanding local Health Care systems
- Ability to work and adapt in a fast and dynamic organization while maintaining strong controls over details to support decisions
- First experience as people leader preferred
- Demonstrated ability in managing processes
- Demonstrated passion for excellence with respect to treating and caring for the customers
- Strong negotiation skills
- Excellent written and verbal communication skills in Portuguese and English. Spanish is a plus
- Effective in structuring, analyzing, and understanding large amounts of data to make data driven decisions
- Financial awareness
- Advanced knowledge in Microsoft Excel, PowerPoint, Access, and Word required
- Proven knowledge of business processes development, improvement, and integration techniques
- Proven ability to lead teams through process standardization and improvement
- Healthcare and supply chain experience a plus
- Proactive
- Ability to work under pressure and meet deadlines
- Capability for lean working and good interpersonal relationships
- Ability to think out of the box and propose innovative solutions/approaches
- Adaptability to new process

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