Office Manager

**WHAT DO WE EXPECT FROM YOU?**

**KEY RESPONSIBILITIES**

**1. Office & Facilities Management**
- Serve as the primary point of contact for day-to-day office operations, maintenance, and all facilities-related matters.
- Manage relationships with vendors, suppliers, and service providers, ensuring quality and cost-effectiveness.
- Oversee office inventory, ordering all necessary supplies, equipment, and company merchandise (goodies).
- Maintain a professional, organized, and secure office environment.

**2. Administrative & Team Support**
- Coordinate company events, meetings, and team-building activities from concept to execution.
- Manage travel arrangements (flights, hotels, transport) for the team.
- Maintain and manage team schedules, including the holiday calendar.
- Provide general administrative support to the Lisbon team as needed.

**3. HR & Onboarding Coordination**
- Spearhead the onboarding process for new employees to ensure a seamless and welcoming experience (e.g., workstation setup, welcome breakfast, medical appointments, meal card).
- Assist in the coordination of internal training sessions and workshops.
- Administer employee benefits such as meal vouchers.
- Ensure office health and safety policies are up to date.

**WHAT ARE WE LOOKING FOR?**

**A SKILLED AND ATTENTIVE TALENT WITH**
- A background in administration, accountancy, HR or related field (at least a bachelor level);
- Proven experience as Office Manager or Administrative Assistant or similar role;
- Excellent organizational, multitasking, and time-management skills;
- A proactive mindset and hands-on approach to problem solving;
- Strong interpersonal and communication skills, with fluency in both Portuguese and English (written and spoken);
- Proficient in MS Office Suite (Word, Excel, Powerpoint) and Google tools;
- Reliable, trustworthy, able to handle confidential information with discretion;
- A positive, energetic attitude and a genuine desire to support the teams.

**WHAT CAN YOU EXPECT FROM US?**

**KWANKO’S CULTURE**
- An open-minded, international mindset with teams around the world. As a full member of the group, you will have the chance to collaborate not only with your colleagues from Lisbon but also from other offices
- A friendly, inclusive and collaborative work atmosphere that allies fun and performance, with constant support from your team, manager and HR.
- From day one and all along your career within the group, you can expect training, learning and growing opportunities.
- As work-life balance is among our top priorities, we offer flexibility and the possibility to work from home 1 day per week. The rest of the time, our amazing office with rooftop in the heart of the city is always ready to receive you
- As we care about your health, we also offer health and life insurance, as well as free tea, coffee and fruits at the office;
- Possible discounts on your sports membership and a partnership with Classpass for reduced online sport courses, access to gyms and even well-being activities such as spa, massages, etc.;
- Playstation and game room with ping pong and more Our motto: Get up and disrupt

**CONTRACT**: full time permanent contract, 4 days/week presence required

**START DATE**: ASAP
- If you are a master of organization and love creating an efficient and welcoming office environment, we’d love to hear from you _

**Job Types**: Full-time, Permanent

Pay: 1,200.00€ - 1,700.00€ per month

Application Question(s):

- What are your salary expectations?
- This position requires to work from the office 4 days/week, are you OK with this?

**Language**:

- Portuguese and English (required)