Administrative Assistant

ADMINISTRATIVE ASSISTANT (JOB NUMBER: 2301LCF13860)

**About the job**
- The Administrative Assistant’s primary focus is on assisting executives, senior managers and teams based in Paris, London and Portugal in achieving their strategic objectives by helping with administrative tasks. The Administrative Assistant will be working in a fast-paced environment by coming up with innovating solutions that offer a smarter way forward, and always operating with a sense of urgency and discipline

**Your Main Activities Are**
- Give full administrative and secretarial support to managers based locally or onshore
- Manage daily agenda, organize meetings and book meeting rooms
- Book video-conference meetings or conference call numbers
- Manage travel arrangements (book flights, trains, hotels, cars, taxi) ensuring consistent adherence to the appropriate policy
- Manage expenses and invoices, including validation of invoices and production of costs reporting
- Provide administrative follow-up of the arrival and departure of collaborators, including UID’s, IT Tools & badges, Refog updates
- Provide co-ordination and support for other Smart Office Assistants, including covering for absences/sicknesses
- Provide assistance with visa arrangements, business cards demands, assisting with T&E reporting, document editing, events organization, catering ordering, amongst other ad-hoc requests

**Profile and Skills to Success**
- Bachelor’s degree in Scretariat, Business Administration, Tourism Management, or other relevant fields
- Experience in administrative roles (preferably)
- Fluency in English, with French being a plus
- Advanced Microsoft Office tools
- Excellent communication skills, with active listening and clear communication
- Resilience and positive mindset, being comfortable when facing conflict and short deadlines
- Ability to collaborate with others, with a strong team spirit
- Strong organizational skills, with proactivity and ability to multitasking

**About the Team**
- BNP Paribas Smart Office is a Shared Service Centre composed of teams who are dedicated to Corporate Travel and Administration support services, to staff members throughout Europe. Client relations are at the cornerstone of group´s strategy, with the primary aim of developing long-term relationships and helping clients to make the best use of their time by dealing with their administrative tasks

**Why joining BNP Paribas?**
- **Leading banking institution**

BNP Paribas is a leader in the Eurozone, and a prominent international banking institution with strong roots in Europe's banking history. It has a presence in 65 countries, with around 190 000 Employees - including more than 145 000 in Europe.
- **Our presence in Portugal**

Since 1985, BNP Paribas was one of the first foreign banks to operate in the country. Today, the Group has around 7.100 employees across several entities operating directly in the territory, offering a wide range of integrated financial solutions to support its clients and their businesses.
- **International reach**

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions:

- **Retail Banking**, a division that brings together all of the Group’s retail activities and specialised business lines;
- **Investment & Protection Services** that include specialised businesses offering a wide range of savings, investment and protection services;
- **Corporate & Institutional Banking** division that offers tailored financial solutions for corporate and institutional clients.
- **Diversity and Inclusion commitment**
- **Commitment towards work/life balance**

At BNP Paribas we care about our employees wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.
- **Remote Working Conditions**

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices.
- In case you are selected for this role, further documentation will be requested to support your hiring process.

**Primary Location**: PT-11-Lisbon

**Job Type**: Fixed Term

**Job**: FINANCE ACCOUNTS AND MANAGEMENT CONTROL

**Education Leve