Administrative Assistant

Há 17 horas

Lisboa, Portugal ValGenesis Tempo inteiro

The Administrative Assistant performs all the necessary administrative functions, providing support to colleagues and or heads of the different departments of 4TE.

**In this role you'll get to**:

- Provide administrative support to designated staff members, in all areas
- Provide specific administrative support to Human Resources Department
- Provide specific administrative support to Financial Department, particularly in the Purchase area
- Assist in the preparation of resources/materials for training, meetings, and seminars
- Maintain and update the filing system (entry records and data archiving)
- Mailing management and phone calls
- Organize travel arrangements, meetings, and appointments
- Support the organization of internal and external events
- Office Management (ordering supplies, support, and maintenance of the space)
- Stock control and registration of computer equipment (keep up-to-date database)

**We're looking for people who**:

- +1 year of administrative experience
- +1 year of experience in the company’s activities
- Languages
- English A1/A2
- Computer Skills
- Microsoft Office (mainly excel)
- Teams
- Area of Expertise
- Management and Organization of Documents and Archive
- Soft Skills
- Teamwork & Collaboration
- Rigor & Commitment
- Active Listening
- Initiative & Proactivity
- Flexibility
- Innovation
- Attention to Details
- People Development

**Additional experience (a plus, but not required)**:

- NA

**What should be your education**:

- High school diploma or the equivalent in Business Administration/Social Sciences

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