HR Administrator

_TLF is an international group of companies with its own IT product._
- We are a team of experts in software development, marketing, advertising and promotion activities._
- We’ve been operating on the market since 2018. During the years, we got the experience and our growth is showing the stability of our business regardless of the challenges the world is facing._
- The efforts are put in the direction necessary to push our product to be ultra-competitive. The innovation is not only due to the uniqueness of the product, it's also with the help of an organised online working process inside a multicultural team._
- We have offices in Cyprus, Portugal, France, Romania and working with us, you are guaranteed to have an international friendly team, wise management, positive working environment and challenging tasks for your professional growth_
- **About the Position**:_As an HR Operations Admin/, you will be responsible for assisting the HR Operations Manager and Office Manager in all of the related tasks. The position requires knowledge of the transversal HR functions/knowledge in order to deliver value-added service to employees that reflects the business objectives of the operations and organization in general._
- This position is based in Lisbon (Carnaxide), Portugal and reports to the HR Operations Manager and it will be part of the Global HR team._
- **Skills/knowledge required for the position**:_
- Minimum of 3 years of experience in HR Business Partner/ HR Generalist role
- Experience in Recruitment will be considered as a plus ( Customer Support, Admin, IT roles)
- Experience with Relocation of employees across the EU and other countries is a big advantage
- Experience in organizing Team Buildings/Team Events/Office activities is a strong plus
- Native level verbal and written communication skills in Portuguese
- Fluent French is a strong plus
- Fluent English is a must
- Working knowledge of multiple human resource disciplines, including compensation practices, organizational design, employee relations, recruitment, performance management, and other HR areas.
- Working experience in HRIS (BambooHR or others).
- HR related Bachelor's /Master’s degree and professional certification is preferred.
- Effective HR administration and people management skills
- Exposure to Portuguese payroll practices
- Meticulous attention to detail
- Excellent team player
- Very well organized
- **Main job responsibilities**:_
- **HR Consultancy**:_
- Provide consultancy to employees and answer questions regarding company policies, procedures, issues or concerns.

**Talent Acquisition**
- Responsible for helping in the full recruitment cycle including: jobs postings, screening CV’s, networking, headhunting, employee referrals
- Coordinating with hiring managers and arranging interviews
- Maintaining accurate and up to date records of all recruiting activities
- Researching of different channels of promoting our job postings
- Managing the full onboarding process
- Provide full support and assist in management of new employees onboarding program
- Assist in Management of Employee Referral program to ensure proactive talent pipeline
- Prepare Job Descriptions for the new position and ensure proper recruitment process

**Operational HR Management**:

- Facilitating the employees relocation process
- Providing general assistance with anything related to visiting the labor office, social insurance etc if required by the HR department
- Providing general administrative support to the HR department as required
- Assist in developing and implementing new policies and procedures.
- Prepare contracts, amendments and other related employment documentation for new hires (onboarding), existing employees and for offboarding
- Assisting in Administration of the Performance Evaluation Program.
- Ensure HR life cycle management ( including performance management; employee engagement; benefits enrollment; etc.)
- Admin and Maintain HRIS (BambooHR).
- Maintain accurate record of all employees employment files
- Performing administrative tasks, answering phones, scheduling meetings
- Coordination of the IT Assets Inventory, along with the Office Manager
- Helping HR Manager with Yearly Training Plan, from budget to execution of the plan
- Managing our TLF Social Network - Cooleaf in posting Birthdays and Anniversaries
- Assist on HR Global Projects
- Ensure Employees are in compliance with Internal Company’s Policies

**Office Administration**:

- Help to coordinate and assist the work of Office Manager to ensure that Office and employees has everything necessary for comfortable working environment in a day to day basis
- Help Office Manager in preparing Office activities/Team Building/Team Events
- Assisting the HR department with weekly office events
- In the absence of the Office Manager, handle day to day issues (broken AC, electricity issue, plumber )
- In the absence of the Office Manager, ensure IT Assets is being taken care