Administrative Assistant

**HEY THERE**:
We are Mercedes-Benz.io Our mission is to create digital experiences to shape the way for
the future of Mercedes-Benz and a new world of mobility.

We don’t care about your shoes, as long as you are wearing the right attitude. At
Mercedes-Benz.io we walk the talk and make things happen. We do not digitize for the
sake of being digital but for a better tomorrow for our customers. That’s not our job; it’s
our passion. Therefore, we love to reflect and challenge everything - the status quo,
Mercedes-Benz and ourselves. We share the same beliefs and stand up for each
other and this is why we hire unique people.

We are looking for an Administrative Assistant for our Business Operations area (Finance,
HR, Office Management, IT ) to support us in administrative duties that are essential for
making things flow more smoothly in a fast paced environment.

**IN THIS ROLE YOU WILL**:

- Maintain electronic and hard copy filing system of contracts/documents
- Opening, sorting and distributing incoming correspondence and packages
- Maintaining office supplies, checking inventory and requesting office items

whenever required, always informing the Office Managers
- Greeting and directing visitors and new staff to the office space
- Making sure meeting rooms are prepared and taking care when needed of the

meetings rooms scheduling
- Receiving expense notes reimbursements and delivering it to finance area
- Providing assistance with other administrative and clerical duties which include

scanning, mailing, and copying to staff members
- Supporting in improvement of our internal Confluence and maintaining the

information updated
- Assisting in the preparation of regularly scheduled reports
- Finding ways to improve administrative processes

**TO SUCCEED YOU NEED**:

- 2 years of experience as an office management administrative assistant or a similar

role
- Minimum of secondary school completed
- Good in problem solving and time management
- Good usage of MS Office (Word, Excel, Powerpoint)
- Proactive and communicative
- Analytical and reporting skills
- Inventory control and supply management
- You are self-organized and a good time manager
- Fluency in English

**THERE WILL BE BIG SMILES IF YOU**:

- Exceptional written, and verbal skills
- Need to have experience in task estimation along with risk identification
- Consistent upward and downstream communication
- Strong English skills
- Team leadership a plus

**YOU WILL BE HAPPY WITH**:

- No top-down hierarchy. We trust in your self-organization;
- Colleagues that are as smart, hardworking and driven as you;
- An amazing open-minded and informal culture with the backup of a giant company

like Mercedes-Benz;
- IPhone; MacBook Pro or Dell (your choice) and noise-cancelling headphones;
- Health insurance for you and your family;
- Life insurance;
- Proactive self-development in international Trainings and Conferences;
- Language Training courses;
- Feel good actions (massages, nutrition sessions, happy hour and more);
- Brand Connection Perks (Test Drives, Renting Programs and more);
- Much more cool stuff

**WHAT YOU´LL NEED TO KNOW ABOUT US**:

- Mercedes-Benz.io develops software and technology for the digital platforms of

Mercedes-Benz. We are focused on creating digital experiences for the future of

Mercedes-Benz mobility worldwide, developing products for Sales & Marketing.
- Our main products are the Mercedes-Benz Website worldwide, the e-commerce

platform, digital services and after-sales solutions.
- We work in Holacracy - a “non-classical” framework which represents our

operating system within the company. Our setup is based on purpose, circles and

roles as well as their specific accountabilities.

This is a full-time position, based in our office in Braga. We have a fantastic team with

people from all over the world. We encourage frequent collaboration and pairing across

disciplines. English is the main working language.

Mercedes-Benz.io is an equal opportunities employer. We believe that diverse experiences

and a broad collective perspective lead to a better company culture and better products.

Interested in engaging with a continuously evolving company to work hard, play hard and

party hard? If so, please send your resumé (in English and PDF).