Administrative Manager

37 minutos atrás

Maia Porto, Portugal Friendly Factories Tempo inteiro

About the Role

At Friendly Group (Friendly Factories, Studio and Wear), we are looking for a highly organized and detail-oriented Administrative and Finance Manager to support our CEO with administrative and finance tasks related to invoicing, payments follow-up, coordination with the accountant, and general office management. The ideal candidate must have experience in the textile industry and know how to handle import/export documentation, invoice processing, and ensure compliance with regulatory requirements.

Key Responsibilities

Invoicing management and administration

  • Process client and supplier invoices, ensuring accuracy and timely payments.
  • Follow up on outstanding invoices and manage daily payment reconciliations to ensure revenue recognition.
  • Ensure re-invoicing of transportation costs.
  • Maintain organized records of client and supplier invoices and financial documents.
  • Assist with VAT compliance in coordination with external accountants and follow up of VAT reimbursements with the accountants.

Customs administration and logistics

  • Prepare and submit customs documentation for import/export processes.
  • Ensure compliance with international trade regulations.
  • Handle declarations for customs clearance.
  • Communicate with customs authorities, freight forwarders, and suppliers.

General Administrative Support

  • Assist with HR related administrative tasks, including sending payroll data to the accountants.
  • Maintain digital document filing systems.
  • Support internal teams with administrative tasks as needed.
  • Communicate with clients and suppliers regarding documentation and payments.

Skills & Qualifications

  • Education: Degree in Business Administration, International Trade or a related field.
  • Experience: Previous experience in administrative roles, preferably in customs, finance, or logistics within manufacturing or sourcing environments.
  • Languages: fluent in Portuguese and English
  • Technical Skills: proficiency in Google Suite and familiarity with customs documentation systems and financial tools.
  • Soft Skills: strong organizational skills, attention to detail, ability to work independently, good communication skills and ability to take ownership of tasks in a small, fast-moving structure

What We Offer

  • A friendly and dynamic work environment where teamwork and collaboration are key.
  • Hands-on experience with real responsibilities from day one.
  • Opportunities to grow, learn, and develop new skills in customs compliance and financial administration.
  • A supportive team that values initiative and problem-solving.
  • Location: Maia, Portugal

About Friendly Factories

At Friendly Factories, we bring brands' clothing ideas to life Specializing in medium to luxury apparel, we ensure top quality and ethical manufacturing. From concept to production, we're there every step of the way, helping brands create exceptional products. We're a small, friendly team that values creativity, collaboration, and innovation. Here, your ideas matter, and your work makes a real impact.


Interested?
Apply now by sending your CV and cover letter to

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