Operations Executive

2 semanas atrás

Lisboa, Lisboa, Portugal Envertiz Consultancy Tempo inteiro 40 000 € - 55 000 € por ano

Operations Executive – TAO (Talent, Admin & Operations)

Location:
Lisbon, Portugal (Hybrid)

Envertiz Consultancy is recruiting a passionate and qualified Operations Executive to join a dedicated TAO (Talent, Admin, and Operations) team in Lisbon, Portugal. This hybrid role requires an individual who thrives in a fast-paced, dynamic environment, is detail-oriented, self-driven, and capable of managing multiple priorities effectively.

  • Fluency in English and Portuguese is mandatory, and international experience is highly preferred.
  • Immediate Joiner - Candidates must be currently based in Portugal with the right to work locally.

Key Responsibilities

  • Manage diaries and calendars for senior management; coordinate daily operations and business activities.
  • Organize and support meetings, travel, bookings, and events (both internal and external).
  • Act as the primary point of contact for external service providers such as lawyers, banks, auditors, and vendors.
  • Support senior leadership in projects, meetings, and decision-making processes.
  • Lead recruitment activities including job postings, candidate coordination, employment agreements, onboarding, training, and leave management.
  • Maintain employee records, manage HR databases, and assist with internal HR analysis.
  • Coordinate team meetings, company events, and employee engagement activities.
  • Oversee office operations, including document management, office logistics, and subscriptions.
  • Support visa, insurance, and employee mobility processes.
  • Collaborate with internal teams to implement new technologies and process improvements that drive operational efficiency.
  • Liaise with partners, stakeholders, and vendors on contracts, proposals, and ongoing partnerships.
  • Ensure a collaborative, productive, and well-organized office environment.

Required Skills & Experience

  • Bachelor's degree in Business Administration, Finance, or a related field.
  • Minimum 1 year of experience in operations, administration, or project management—preferably within an international organization.
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Analytical, organized, and deadline-driven, with exceptional attention to detail.
  • Excellent interpersonal and communication skills.
  • Ability to work collaboratively in a multicultural environment and manage multiple priorities efficiently.
  • Adaptable, calm under pressure, and flexible to shifting business needs.

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