Executive Assistant

Encontrado em: Talent PT C2 - 2 semanas atrás

Lisbon, Portugal Hiscox Tempo inteiro

Job Type:

Permanent

Build a brilliant future with Hiscox
 

About Hiscox

HISCOX is an international insurer specialized in the market of luxury goods & property, and high-end professional insurance. As experts in risk we give people and businesses the confidence to realise their ambitions. With offices in 9 European countries we have a very international staff and encourage a culture that fosters inclusion and collaboration, offering exciting opportunities for personal and professional growth.

In our Lisbon office we have the privilege of employing approximately 500 exceptional professionals representing 29 diverse nationalities. Despite our central location within the city, we recognize the importance of maintaining a healthy work-life balance. As part of our commitment to our employees’ well-being, we provide a 35-hour workweek along with the option for a hybrid working schedule.

Your role

You will play critical role in the core of our business, providing executive and administrative support to both our European Chief Operation Officer(COO) and European Chief Technology Officer (CTO).You will operate in the middle of the European Change, Data, and IT teams and closely to several significant projects and programmes currently being delivered within Hiscox Europe.

You enjoy managing multiple tasks simultaneously and focus on delivering high quality results while meeting ambitious deadlines. You embracenew challenges and are keen to learn and develop. You love being in a position where all roads run together and enjoy organizing your managers’ business lives,working with multiple personalities and culturesas a reliable partner.

Your key responsibilities

Manage complex and busy diaries and coordinate internal and external meetings.

Act as the first point of contact for internal and external stakeholders, ensuring professional communication and representation of the company.

Manage correspondence (email), including summarization and prioritization.

Help in preparing documents, reports, and presentations.

Manage action points and follow-ups to meet deadlines.

Coordinate and facilitate meetings, taking minutes and following up on action items.

Book international trips and hotels, submit and handle personal expenses.

Coordinate with other management assistants across the organization.

Help embed the usage of Microsoft SharePoint, Teams and other digital collaboration tools in day-to-day executive and team’s lives.

Organize team bonding activities, offsites and events.

Provide holiday and absence cover to other assistants across Europe.

Assist with ad hoc project work as and when required by the managers.

Skills and Experience

At least 5 years’ experienceas a top management assistant in a dynamic, international company, ideally in theprivate equity, financial services, consultancy, or law sector. 

Excellent English and Portuguese language skills (written and spoken);

Advanced working knowledge of the Microsoft Office Suitewith a high affinity to working digitally (Outlook, Teams, SharePoint, OneNote, OneDrive).

Experience in managing multiple executives simultaneously, with the ability to adapt to differing needs of the stakeholders.

Ability to plan and make accurate judgement on prioritising tasks.

Proactive, pragmatic and efficient working style with little guidance.

Reliably deliver high quality results by paying attention to detail.

Act with integrity and discretion, treating sensitive information and documents confidentially.

Open-minded, empathetic individual with a positive ‘can-do’ attitude, able to build strong working relationships.

Why Hiscox?

Healthy work-life balance with our 35h/week and hybrid working system;

Holidays: 25 days + 2 Hiscox Days (Extra two Annual Leave);

Health insurance, gym allowance, pension plan etc.;

After 5 years work 1 month sabbatical leave;

Team spirit with many opportunities to engage and an open culture.


Work with amazing people and be part of a unique culture

  • Executive Assistant

    Encontrado em: Talent PT C2 - 1 dia atrás

    Lisbon, Portugal Unit4 Tempo inteiro

    Job DescriptionThis role is a great opportunity for an aspiring professional who is hungry to understand how our business operates with potential to develop and apply these skills to a future role in legal, finance or other areas within the businessWhat you will doYou will be the gatekeeper for schedules, with strict diary management, create win-win...

  • Executive Assistant

    Encontrado em: beBee S PT - 3 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOManage complex calendars, schedule meetings/events, and coordinate travel.Handle calls, prepare documents, and ensure seamless office operations.Translate short documents and coordinate with our global Language Services or with external translation vendors for larger documents.Proofread documents and presentations, ensuring accuracy and...

  • Executive Assistant

    Encontrado em: Talent PT C2 - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOManage complex calendars, schedule meetings/events, and coordinate travel.Handle calls, prepare documents, and ensure seamless office operations.Translate short documents and coordinate with our global Language Services or with external translation vendors for larger documents.Proofread documents and presentations, ensuring accuracy and...

  • Executive Assistant

    Encontrado em: beBee S PT - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOManage complex calendars, schedule meetings/events, and coordinate travel.Handle calls, prepare documents, and ensure seamless office operations.Translate short documents and coordinate with our global Language Services or with external translation vendors for larger documents.Proofread documents and presentations, ensuring accuracy and...

  • Administrative Assistant

    Encontrado em: beBee S PT - 3 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOKey Responsibilities:Manage complex calendars, schedule meetings/events, and coordinate travel.Handle calls, prepare documents, and ensure seamless office operations.Translate documents and presentations, primarily English/Portuguese, and coordinate with our global Language Services or with external translation vendors.Proofread documents and...

  • Administrative Assistant

    Encontrado em: Talent PT C2 - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOKey Responsibilities:Manage complex calendars, schedule meetings/events, and coordinate travel.Handle calls, prepare documents, and ensure seamless office operations.Translate documents and presentations, primarily English/Portuguese, and coordinate with our global Language Services or with external translation vendors.Proofread documents and...

  • Administrative Assistant

    Encontrado em: beBee S PT - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOKey Responsibilities:Manage complex calendars, schedule meetings/events, and coordinate travel.Handle calls, prepare documents, and ensure seamless office operations.Translate documents and presentations, primarily English/Portuguese, and coordinate with our global Language Services or with external translation vendors.Proofread documents and...

  • Junior Executive Assistant

    Encontrado em: beBee S PT - 4 semanas atrás

    Lisbon, Portugal Organon Tempo inteiro

    Job DescriptionThe PositionThe Global Delivery Operations Center is hiring a motivated Young Talent to support our Center Lead and Leadership Team.This is an ideal position for someone who is looking for a career start in a dynamic, fast-moving, and collaborative global environment, with a wide range of career growth opportunities by having the possibility...

  • Executive Ops

    Encontrado em: Talent PT C2 - 2 semanas atrás

    Lisbon, Portugal Onde Tempo inteiro

    B2B product with 200+ business partners in 75 countries.A team of 90+ bright-minded professionals eager to challenge everything you know.Does that sound like a dream place to you? Read up, buddy!We help ambitious entrepreneurs to start a ride-hailing (taxi) or other on-demand (you get it, right, on-demand? ) services. Our white-label solution and marketing...

  • Administrative Assistant

    Encontrado em: beBee S PT - 4 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    Encontrado em: beBee S PT - 3 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    Encontrado em: Talent PT C2 - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    Encontrado em: Talent PT C2 - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    Encontrado em: Talent PT C2 - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    Encontrado em: beBee S PT - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    Encontrado em: beBee S PT - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Administrative Assistant

    Encontrado em: beBee S PT - 2 semanas atrás

    Lisbon, Portugal Boston Consulting Group Tempo inteiro

    WHAT YOU'LL DOIn 2024 a new BCG hub will open in Lisbon. The hub will be a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support...

  • Business Support Senior Assistant

    Encontrado em: Talent PT C2 - 1 semana atrás

    Lisbon, Portugal WTW Tempo inteiro

    The Role Willis Towers Watson embraces diversity with the aim to create and continue the success in our business, shaped by change. You will work in an  international environment ; with your initiatives you will be given opportunity for personal development. Our culture is open minded with business orientation, team spirit, innovation and...

  • Business Support Senior Assistant – HB

    Encontrado em: beBee S PT - 2 semanas atrás

    Lisbon, Portugal WTW Tempo inteiro

    Do you have passion for building enduring client relationships and delivering tailored solutions to all your customers? Is teamwork important to you in an environment where colleagues can share, and bounce ideas off each other? Then our Health & Benefits team might be the right for you! The Role – What can you expect? Willis Towers Watson...

  • Business Support Senior Assistant – HB

    Encontrado em: beBee S PT - 3 semanas atrás

    Lisbon, Portugal WTW Tempo inteiro

    Do you have passion for building enduring client relationships and delivering tailored solutions to all your customers? Is teamwork important to you in an environment where colleagues can share, and bounce ideas off each other? Then our Health & Benefits team might be the right for you! The Role – What can you expect? Willis Towers Watson...