Administrative / Personal Assistant

2 semanas atrás

Lisboa, Lisboa, Portugal SparkyHeads Lda Tempo inteiro

Resumo do Cargo:


Estamos à procura de um(a) Assistente Administrativo / Assistente Pessoal dinâmico(a) e experiente para se juntar à nossa equipe em Lisboa.

O candidato ideal será responsável por garantir o funcionamento eficiente do escritório, apoiar as operações diárias e fornecer suporte administrativo aos membros da equipe executiva.

Este papel requer excelentes habilidades organizacionais, proficiência em inglês de nível B2 e capacidade de gerenciar uma variedade de tarefas de forma eficaz.


Responsabilidades:

Gestão Administrativa:

  • Conciliar faturas e despesas, garantindo precisão e conformidade com os procedimentos financeiros;
  • Fazer a gestão do payroll, garantindo o processamento preciso e oportuno dos salários dos colaboradores;
  • Coordenar o fechamento contábil mensal, colaborando com a equipe financeira para garantir precisão e pontualidade.

Gestão de Instalações:

  • Supervisionar a recepção do escritório, garantindo um ambiente acolhedor e profissional para visitantes e colaboradores;
  • Garantir a limpeza e manutenção do escritório, coordenando serviços de limpeza e reparos conforme necessário;
  • Acompanhar o processo de obra e montagem de novos escritórios, garantindo conformidade com os padrões da empresa.

Gestão de Recursos:

  • Gerenciar o processo de compras e suprimentos, incluindo a manutenção de estoques e a negociação com fornecedores;
  • Gerir equipamentos e sistemas de escritório, coordenando a resolução de problemas e a manutenção preventiva;
  • Organizar eventos internos e externos, desde pequenas reuniões até grandes conferências.

Assistência Executiva:

  • Prestar assistência pessoal aos sócios da empresa, incluindo gerenciamento de agendas e suporte administrativo;
  • Auxiliar na coordenação de agendas, agendando reuniões e compromissos conforme necessário;
  • Coordenar viagens de negócios, incluindo reservas de voos, hotéis e transporte, garantindo itinerários eficientes.

Gestão de Pessoas:

  • Prestar apoio aos arrendatários dos nossos escritórios, resolvendo questões relacionadas às instalações conforme necessário;
  • Apoiar o processo de onboarding de novos colaboradores, fornecendo orientação e suporte durante a integração;
  • Colaborar no recrutamento e seleção de novos colaboradores, incluindo triagem de currículos e agendamento de entrevistas.

Requisitos:

Experiência:

  • Experiência prévia como Assistente Administrativo, Assistente Executivo(a) ou em função administrativa similar.

Habilidades Linguísticas:

  • Fluência em inglês de nível B2, com excelente capacidade de comunicação verbal e escrita.
  • Fluência em português de nível C1, com excelente capacidade de comunicação verbal e escrita.

Habilidades Técnicas:

  • Proficiência em pacote Office (Word, Excel, PowerPoint, Outlook) e habilidade para aprender novos sistemas conforme necessário.

Competências Pessoais:

  • Fortes habilidades organizacionais e capacidade de multitarefa em um ambiente dinâmico;
  • Capacidade comprovada de manter a confidencialidade e lidar com informações sensíveis de forma discreta;
  • Forte capacidade de resolução de problemas e tomada de decisões sob pressão;
  • Atitude proativa e habilidade para trabalhar de forma independente e em equipe.

Educação:

  • Formação acadêmica relevante será considerada uma vantagem.
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