Office Manager

1 semana atrás

Lisboa, Lisboa, Portugal Mantu Tempo inteiro

Who are we?:

Mantu is an international company providing guidance and services to businesses and entrepreneurs

We ourselves are entrepreneurs:

we started out from scratch and built a successful business based on our values and our "Tomorrow is human" vision.

We constantly generate opportunities for a vast talent community and encourage our team members to have an impact and make a difference.

This is how our team has grown to more than 7000 talented people of more than 100 different nationalities, spread across 5 continents and more than 60 countries.

We have many brands in our portfolio and regardless of their expertise or the sector they operate in, they all share a single mission:
achieving businesses' and entrepreneurs' ambitions.

Brief Call:
Our process typically begins with a brief virtual/phone conversation to get to know you The objective? Learn about you, understand your motivations, and make sure we have the right job for you

Interviews (the average number of interviews is - the number may vary depending on the level of seniority required for the position).

During the interviews, you will meet people from our team:
your line manager of course, but also other people related to your future role.

We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you.

Of course, you will also get to know Mantu:
our culture, our roots, our teams, and your career opportunities

Case study:
Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.

We look forward to meeting you

Job description:

As Office & Facility Manager you will be in charge of:
Fleet management

  • Onboarding: deliver policies accordingly to the given device
  • Offboarding: confirm devices are back to stock
  • Stock management: support the Procurement department to define a minimum stock necessary of devices (laptops, mouses, headsets, keyboards)
  • Send devices from an office to another to optimize fleet
  • Followup and update the inventory produced by the Procurement department
  • Ensure coherence of processes for on and offboarding at a Group level
Stock management

  • Followup the orders with Procurement team and suppliers (through Ivalua platform)
  • Followup and monitor local budgets defined by Office Responsible
Contracts management

  • Followup opening and closing contracts linked to office's services
  • May propose new services and coordinate contract creation
  • Implement future local contract, following RFP with Procurement
Security

  • Guarantee the confidentiality in the office
  • Ensure the secured access to the office
  • Ensure the followup of visitors on site
  • Ensure the display for policies and charters
  • Provide a first aid kit up to date
  • Ensure an updated evacuation plan and emergency contact list available and displayed
  • Watch the fire safety measures and evacuation exercises
  • Ensure a proper access to security equipment
  • Ensure a global and yearly maintenance of security equipment
  • Raise security breach and risky cases on the office
  • Put in place evacuation exercises
  • Ensure the followup of first aid worker trainings
Processes management

  • Ensure compliance of practices with Group processes
  • Propose processes improvement
  • Lead local project
  • Create, update or correct processes
  • Lead Department projects
Office life

  • Guarantee the quality of the services provided on the office and may propose improvements
  • Ensure operational functioning of the office
  • Followup office occupancy
  • Make operational/technical recommendations on building functionalities
Events

  • Followup and plan the yearly office events
  • Can propose office events
  • Animate the office

Your profile:

  • Fluent in Portuguese and English
  • Bachelor degree done or in progress
  • Strong interest in the Office Manager role
  • Desiring to work in a dynamic and international environment

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Growin Tempo inteiro

    WE DEVELOP PEOPLE WHO DEVELOP TECHNOLOGYAnd we want to develop youAt Growin people always come first.Why? Because we believe happy, talented people are the ones who can change the world: one code line at a time.Growin Office Manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Bt - Recrutamento E Selecção Tempo inteiro

    Essa vaga expirou no Indeed Possíveis motivos: a empresa não está aceitando inscrições, não está contratando ou está analisando inscrições Office Manager (m/f) B.Recruit Recrutamento e Selecção Lisboa A B.Recruit está a recrutar um Office Manager (m/f), para integrar a equipa de um prestigiado Gabinete de Advocacia, em Lisboa.Este profissional...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Bt - Recrutamento E Selecção Tempo inteiro

    Essa vaga expirou no Indeed Possíveis motivos: a empresa não está aceitando inscrições, não está contratando ou está analisando inscrições Office Manager (m/f) B.Recruit Recrutamento e Selecção LisboaA B.Recruit está a recrutar um Office Manager (m/f), para integrar a equipa de um prestigiado Gabinete de Advocacia , em Lisboa.Este profissional...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Bloq Tempo inteiro

    At , we've created the world's leading smart locker solution. Solving online deliveries by enabling everyone to participate easily, reducing delivery costs and making them more sustainable. We're quickly expanding, and after growing at 1000% for three years in a row, we're now the fastest-growing Smart Locker company in the world and one of the fastest...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Shield Tempo inteiro

    Shield is a global startup, with offices in TLV, NYC, LDN, and LIS.We're rapidly growing and looking for another important piece of the puzzle.Is it you?This open position is one of the most exciting ones we have Our Lisbon site, which was opened just a year ago, is growing and it's time to have a professional Office Manager & HR Generalist to help us...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Prime Search Tempo inteiro

    O nosso Cliente é uma empresa familiar de gestão imobiliária, que vai recrutar um Office Manager para Lisboa (M/F).Perfil que requer experiência consolidada em funções de secretariado e assessoria administrativa, sendo valorizada a formação em secretariado, os bons conhecimentos de Português e de Inglês, assim como de MS Office, sendo necessário...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Joom Tempo inteiro

    Joom is an international group of eCommerce and fintech companies founded in 2016 in Latvia.Joom currently includes the following businesses: Joom Marketplace, a platform for shopping from all over the world; Onfy, a pharmaceutical marketplace in Germany; JoomPro, a platform for cross-border wholesale trade. Joom's offices are located in Latvia, China, the...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Shield Tempo inteiro

    Shield is a global startup, with offices in TLV, NYC, LDN, and LIS.We're rapidly growing and looking for another important piece of the puzzle.Is it you?As an office manager, you will work closely with the country manager to optimize the work environment for the team's needs and be responsible for all aspects related to the office's day-to-day operations &...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Sky Tempo inteiro

    Office ManagerLisboa Lisbon, Lisbon, Portugal We're always looking to improve by developing pioneering products and services which give every one of our customers experiences they'll love. Join us as Office Manager and you'll be part of a dynamic team that makes sure our technology delivers the best experience. Our team develops and supports- leading video...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal JPS GROUP Tempo inteiro

    A JPS GROUP é um grupo imobiliário português que tem como missão criar novas soluções de habitação. Seleciona os melhores negócios e desenvolve os seus próprios projetos desde o business plan à construção e comercialização dos imóveis. A aposta constante na inovação e nos altos padrões de alta qualidade, passa por uma equipa...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Adecco Recursos Humanos Tempo inteiro

    Olá A comunicação, organização, boa disposição e um sorriso no rosto são características tuas? Então- me- te que estamos de momento com a oferta profissional que não vais (mesmo) querer deixar escapar.É uma posição como Office Manager (M/F) na zona de Alfragide (Alfrapark) No teu dia terás como funções:> Receção de Visitas;> Atendimento...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Experis Tempo inteiro

    A Experis encontra-se em processo de recrutamento de Office Manager (M/F/D) para empresa cliente, referência no setor da consultoriaDescrição:Receção de clientes nas instalações; Gerir as chamadas telefónicas e encaminhá-las para os departamentos apropriados; Gestão de agendas de pessoal; Agendamento de estadiasde funcionários e clientes; ...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Feedzai Tempo inteiro

    Feedzai is the world's first RiskOps platform for financial risk management, and the market leader in safeguarding global commerce with today's most advanced cloud-based risk management platform, powered by machine learning and artificial intelligence. Feedzai is securing the transition to a cashless world while enabling digital trust in every transaction...

  • Business Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Olisipo Tempo inteiro

    ReferênciaOLI_Business Office ManagerDescrição:Administrative AssistantPerfil:We are looking for Business Office Manager to integrate a project in Lisbon. Support the local compliance with central processes as well as the local managing directors of various entities in the region EMEA; Fluent in English.Oferecemos: Personal accompaniment focused on Career...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Experis Tempo inteiro

    A Experis encontra-se em processo de recrutamento de Office Manager (M/F/D) para empresa cliente, referência no setor da consultoriaDescrição:Receção de clientes nas instalações;Gerir as chamadas telefónicas e encaminhá-las para os departamentos apropriados;Gestão de agendas de pessoal;Agendamento de estadias de funcionários e clientes;Gerir os...

  • Front Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Pestana Hotel Group Tempo inteiro

    Front Office Manager (M/F) - Pestana Pousada Alfama:Cidade: LisboaPestana Pousada Alfama: coming soonSonhas em fazer uma abertura?Ambicionas ser embaixador na maior cadeia nacional hoteleira?O Pestana Pousada Alfama procura Front Office Manager (M/F)Reporta ao diretor de unidade, responsável pela equipa de receção e por garantir a oferta de um serviço de...

  • Front Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Pestana Hotel Group Tempo inteiro

    Front Office Manager (M/F) - Pestana Rua Augusta:Cidade: LisboaPestana Rua Augusta: coming soonSonhas em fazer uma abertura?Ambicionas ser embaixador na maior cadeia nacional hoteleira?O Pestana Rua Augusta procura Front Office Manager (M/F)Reporta ao diretor de unidade, responsável pela equipa de receção e por garantir a oferta de um serviço de...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Experis Tempo inteiro

    A Experis encontra-se em processo de recrutamento de Office Manager (M/F/D) para empresa cliente, referência no setor da consultoriaDescrição:Receção de clientes nas instalações; Gerir as chamadas telefónicas e encaminhá-las para os departamentos apropriados; Gestão de agendas de pessoal; Agendamento de estadiasde funcionários e clientes; Gerir os...

  • Front Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Hilton Tempo inteiro

    Front Office ManagerA Front Office Manager supervises the Front Office Team to ensure that Team Members are prepared and well-informed to deliver our Guests an exceptional experience from check-in through check-out.What will I be doing?As Front Office Manager, you will oversee the Front Office Team which is the main connection between the Guest, the hotel,...

  • Office Manager

    1 semana atrás

    Lisboa, Lisboa, Portugal Kelly Services-Portugal Tempo inteiro

    Publicado- 04-Apr-2023- Salário- Localização- Lisboa- Categoria- Permanente- Sector- Administrativo e Secretariado- Referência- BBBH594102Descrição:Kelly Office & Legal is recruiting an Office Manager (M/F), for an international client in the energy sector, located in Lisbon.Responsibilities: Overseeing facilities management, ensuring a smooth day at...