Administrative Assistant

1 semana atrás


Porto, Porto, Portugal ESDIP - European Society of Digital and Integrative Pathology Tempo inteiro

Responsibilities:

  • Provide administrative support to the executive team, including managing calendars, scheduling meetings, and arranging travel itineraries.
  • Assist with the coordination and execution of events, conferences, and meetings, including logistics, registrations, and materials preparation.
  • Maintain and update membership databases, ensuring the accuracy and completeness of member records.
  • Manage correspondence and communications, both internal and external, ensuring timely and professional responses.
  • Prepare and distribute agendas, minutes, and other materials for meetings.
  • Assist with preparing and formatting reports, presentations, and other documents.
  • Conduct research and compile information as needed for various projects and initiatives.
  • Collaborate with crossfunctional teams to support the implementation of the society's programs and initiatives.
  • Perform general administrative duties, such as filing, data entry, and office supply management.
  • Availability to travel abroad, for the society's events and event organization

Qualifications:

  • High school diploma or equivalent; additional education or certification in office administration or related field is a plus.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong attention to detail and accuracy in all work.
  • Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Basic proficiency in using Design software (e.g., Photoshop, InDesign)
  • Exceptional verbal and written communication skills in English, with the ability to communicate effectively with various stakeholders.
  • Ability to handle sensitive and confidential information with discretion and professionalism.
  • Strong interpersonal skills and the ability to work well both independently and as part of a team.
  • Prior experience in a scientific or healthcarerelated organization is preferred, but not required.

Application Instructions:

Language:

  • English (required)

Willingness to travel:

  • 25% (preferred)


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