Executive Assistant to the CEO

4 semanas atrás

Lisboa, Lisboa, Portugal Michael Page Tempo inteiro

As Executive Assistant, you will be the right hand to the CEO, providing crucial support to streamline operations, manage priorities, and enhance productivity. You will be responsible for handling a wide range of administrative tasks, coordinating projects, and serving as a key liaison between the CEO and various stakeholders.

Client Details

Our client operates in the Media Services area.

Description

Main duties:

Strategic Support: Work closely with the CEO to prioritize tasks, manage schedules, and align activities with strategic objectives.

Calendar Management: Effectively manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements, while anticipating potential conflicts and proactively resolving scheduling issues.

Communication Facilitation: Serve as the primary point of contact for internal and external stakeholders, screening and responding to emails, phone calls, and inquiries on behalf of the CEO.

Information Management: Organize and maintain confidential information, documents, and files, ensuring accessibility and accuracy for timely decision-making.

Project Coordination: Coordinate cross-functional projects and initiatives, liaising with department heads and team members to ensure alignment with timelines and objectives.

Meeting Preparation: Prepare agendas, presentations, and briefing materials for meetings, ensuring the CEO is well-informed and equipped to lead discussions effectively.

Follow-Up and Execution: Track action items and commitments made by the CEO, following up on deadlines and ensuring accountability across the organization.

Strategic Insights: Conduct research, analyze data, and provide insights to support decision-making processes, contributing to the development and implementation of strategic initiatives.

Operational Efficiency: Identify opportunities to streamline processes, optimize resources, and enhance efficiency within the CEO's office and across the organization.

Special Projects: Lead and support special projects and ad-hoc assignments as requested by the CEO, demonstrating flexibility and adaptability to changing priorities.

Manage Personal: Manage personal agenda and deal with institutions, lawyers and any other professionals for the CEO and his family 's personal matters.

Profile

The ideal candidate will have:

Bachelor's degree in Business Administration, Management, or related field.

Proven experience in a similar role.

Exceptional organizational skills with the ability to multitask and prioritize effectively.

Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Analytical mindset with the ability to gather and synthesize information to support decision-making.

Discretion and confidentiality in handling sensitive information and business matters.

Proactive attitude with a willingness to take initiative and drive results independently.

Job Offer

We offer an attractive package with a clear goal to integrate this EA into the company's strategic and decision making. Great opportunity to develop your skills and progress in the role.

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