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Administrative & Department Assistant (M/F)

4 semanas atrás

Porto, Porto, Portugal Mercan Properties Tempo inteiro

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Key Responsibilities

  • Provides administrative support to ensure efficient operation of the department.
  • Organize digital and physical archive.
  • Manage department external contacts.
  • Manage Department travels for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Type and translate reports.
  • Support to General Manager agenda, mainly:
  • Answers phone calls, schedules meetings and supports visitors.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Submit and reconcile expense reports.
  • Supports team by performing tasks related to organization and strong communication.
  • Contributes to team effort by accomplishing related results as needed.
  • Act as the point of contact for internal and external clients.
Requirements
  • Proven experience as secretary or administrative assistant.
  • Previous experience in engineering project management companies.
  • Used to dealing with public entities.
  • Ability to work in a fast-paced and ambitious environment.
  • Strong digital skills.
  • Fluent in both oral and written English in order to be able to prepare business documents in this language.
  • Must have a high level of integrity and discretion, attention to detail and the ability to work effectively with minimal supervision. The ability to multitask and prioritize tasks is also very important.
What We Are Offering
  • Permanent job position.
  • Possibility to work in a dynamic, fast-growing Company in the field of the Hospitality Business within an international environment contributing to create a positive change in local societies.
  • Salary conditions in accordance with company policies and in line with the candidate's experience.
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