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Procurement And Performance Delivery Office Trainee
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About the job The Delivery Office Trainee position is part of the Procurement and Performance (P&P) Lisbon – Invoice Processing Digitalization (IPD) department staffing, and is in charge mainly ofHandle general IPD governance topicsEnsure the centralization and maintenance of the P&P – IPD documentationEnsure project management methodology and related OPC controlsPMO activities and roadmapThe Delivery Office Team within P&P Portugal – IPD is in charge of monitoring the project portfolio and demand management of the department.
The Delivery Office team is also responsible for the transversal guidelines and support for all IPD teams, on the level of organisation, governance and project portfolio.Your Main Activities Are As a Delivery Office Trainee, your key tasks are toContribute to general IPD governance topicsSupport governance meetings preparationAdministration and support to the Project Portfolio Management tool of the Bank (Clarity)Comply with Group Policies and norms concerning data quality and integrityEnsure the centralization and maintenance of all IPD documentationManage and support the IPD documentation repositoryEnsure project deliverables are stored in a timely manner and kept up-to-dateMS Sharepoint maintenance & access managementProject Management MethodologyFollow-up of the PM methodology and strive for standardizing and efficiencyEnsure the correct use of the Project Portfolio Management tool for project management and time tracking by all IPD team membersPMO support to projects mainly related to Invoice Processing, Expenses Claims and Accounting ProcessesContinuous ImprovementEnsure efficient coordination with Permanent Control teamSupport and follow up the Operational Permanent Controls execution regarding Projects Implementation and DeploymentsHelp the teams to achieve good results on the executed operational permanent controlsProfile and Skills to Success Bachelor degree in IT and/or ManagementProficiency in Microsoft Office (Word, Excel, PowerPoint)Fluent in EnglishQuick self-starter, dynamic and proactive attitudeOrganizational skills, rigor and good attention to detailAbility to multitask and adapt to changing priorities in a fast-paced and dynamic environmentAbility to work under tight deadlines with flexible schedules and with international locationsStrong verbal and written communication skillsAbility to integrate a large and diverse multicultural environment and promote a strong team spirit
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