People Operations Specialist

Há 4 dias

Lisboa, Lisboa, Portugal Casa Safari Lda Tempo inteiro

Casafari is looking to recruit a team member for their People Team in Lisbon.
We are looking for an individual who is a Ukrainian National, living in the vicinity of Lisbon, who will be able to access our wonderful office near Marques Pombal.

This person will play a pivotal role in managing and enhancing the day-to-day people-related operations within the organisation, especially for our colleagues in Ukraine.
This role involves coordinating key HR activities, ensuring smooth operations, and supporting the overall employee lifecycle.
The People Operations Specialist UKR acts as a primary point of contact for Ukrainian employees and management, while also supporting our teams across Europe, handling complex HR matters with a high degree of professionalism, empathy, and efficiency.
This role requires a deep understanding of HR processes, strong problem-solving abilities, and the capability to lead initiatives that contribute to a positive work environment.
You should be a proactive and versatile HR professional to perform the functions of recruitment, onboarding, employee engagement, and payroll processes.
This role is pivotal in ensuring a seamless employee experience from hiring through retention while maintaining accuracy and compliance in payroll administration.
Your role will include activities that involve managing the daily team member lifecycle processes and regularly interacting with team members.
You should be able to demonstrate a great degree of empathy while also being resolution and results-driven.
Additionally, you will be responsible for all aspects of the sourcing and hiring of IT professionals to fill technical positions.
You will be an integral partner to teams looking to recruit suitable candidates to work at CASAFARI.
You should be a friendly, self-motivated team player with strong interpersonal skills.
People Administrative Duties: Employment Contracts;Probation Periods and Contract Renewals;Time Off Management;Onboard and offboard Team Members, ensuring an awesome experience throughout the journey;Process employee changes and terminations including document generation, notifications, and HRIS updates;Provide employment-related support to our Team Members;Manage our HRIS - maintain data accuracy for Team Members' personal and employment information;People Operations are involved in the team member learning and development process.
A focus on continual learning helps build a cohesive and collaborative culture where all team members feel competent and valued.
In turn, this helps CASAFARI succeed.Recruitment & Onboarding: Manage the full recruitment lifecycle, including job postings, candidate sourcing, interviewing, and selection;Collaborate with hiring managers to identify needs and develop job descriptions;Conduct initial screening of selected applicants for competency with the job requirements.
Additionally, you will be responsible for arranging all further interview appointments and the communication of any technical assessments that may be required from the applicant;Conduct pre-employment checks where appropriate;Offering job positions and completing the relevant paperwork;Oversee onboarding processes to ensure new hires have a smooth integration into the organization;Keeping track of all applicants as well as keeping applicants informed on the application process;Create a candidate pipeline to anticipate future company needs.Payroll: Support the monthly payroll process, together with the Finance Team;Ensure all updates are taken into consideration and any changes are noted and acted upon;Keep track of any future needs from our team members;Ensure the payroll runs smoothly and our team members get a seamless and positive experience.Requirements of the Position: Always being a champion of CASAFARI's culture and values;A key role of the People Operations Specialist UKR is to build and gain employee trust by communicating regularly and clearly with all Team Members;Part of this requires conducting regular check-ins with employees (through surveys and in-person discussions) to gauge how they're feeling as well as how they feel about the company;Following a review of the information, it is essential that this is communicated back to team members to create an inclusive culture where employees feel involved in the entire process;2 - 3 years of experience in a similar HR role, covering recruitment, onboarding, employee engagement, and payroll;Reasonable knowledge of HR practices and labour laws;Experience with HRIS and payroll software (e.g., BambooHR, Factorial);High attention to detail and ability to manage multiple tasks effectively;Proficiency in English, home language Ukrainian, and any other European languages are a bonus.Skills: Great communication and collaboration skills to partner and engage with multiple stakeholders;Ability to work autonomously, owning allocated projects/activities end to end;A proactive, 'let's get things done' attitude geared towards continuous improvement;Strong organizational and time management skills, proactivity, and creativity;Passionate about continuous learning at work, and you want to join us in building an exceptional team and company to have a real impact in this space;Discretion -- you know how to maintain confidentiality but also recognize what needs to be escalated;Possess analytical ability and strong numeracy;Computer literate with strong spreadsheet skills;Knowledge of Google tools, such as Documents, Sheets, Presentations;Experience in a multinational or fast-growing tech start-up environment;Familiarity with designing and implementing employee engagement programs.
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