Office Manager/coordinator

4 semanas atrás

Lisboa, Portugal Flix Tempo inteiro

We're looking for a motivated and driven **Office Manager in Lisbon** who will help us shape our team, drive the company to the next level, and have the most direct influence on our success. The position is **part-time (20-30 hours per week) **and** office based only.**

**Our office location**:IDEA Spaces São Sebastião Av. António Augusto Aguiar 122C - 7 1050-046 Lisboa

**Your Tasks - Paint the world green**:

- You will be responsible in any aspects of office management, including but not limited to:

- stationery orders
- consumables orders
- contacting and managing building maintenance and property service providers
- supervision of furniture and structure to ensure the best office efficiency at all times.
- You will organize and prepare all company events and big meetings happening in Lisbon and the rest of Portugal.
- You will manage the company mobile phone account.
- You will be responsible for keeping all occupational safety documentation up-to-date, liaising with the external RSPP and local HR.
- Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.
- You will be involved in the management and archiving of paper documentation when special needs require it
- You will participate in preparing policies and office guideline communications.
- You will propose and execute solutions in internal event organization.
- You will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.
- You will, with the remote support of an IT manager, take care of basic tasks of software maintenance.
- You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc ).
- You will suggest new ideas that will help improve the office and the life of Flixies.

**Your Profile - Ready to hop on board**:

- At least 2 years of experience in office management or receptionist role.
- Adequate social, communication, and negotiation skills.
- Ability to read and understand a balance sheet.
- Problem solving attitude.
- Self-reliance, reliability, and conscientiousness.
- Independent, reliable and responsible working style.
- At least full working proficiency in both Portuguese and English.

**Our Perks - More than just a job**:

- You have an impact. With innovation and smart technology, we are creating the easiest way to travel. We want your ideas and give you autonomy to make them reality.
- Flix is flexible. Organize your own schedule with trust-based hours. We are an office-first company, and we encourage all employees to come regularly to their local office.
- Travelling is our passion. Discover the world with your free Flix rides and bring along your friends and family for half price.
- Teamwork makes the dream work. Our FlixTeam has people from over 80 different nations. We work in a multicultural environment where we can challenge and support each other.
- We're not only green in color. We're building for the long term, and that means protecting our planet. We constantly test new green technologies and compensate for the CO2 after all our business travel since 2018.
- Your well-being is important to us. To treat your mind and body we will give you a competitive paid time off package, mental health support including 1:1 consultations with a psychologist, and a neat discount on UrbanSportsClub memberships.

**About Flix**

We are a global mobility provider with headquarters in Europe and the United States. Since 2013, we have changed the way millions of people have traveled, offering new alternatives for convenient, affordable and eco-friendly travel. Thanks to a unique business model and innovative technology, we have quickly established one of the largest long-distance mobility networks in the world - and our journey has just begun.

Flix is proud to be an Equal Opportunity Employer. We celebrate diversity and do not discriminate on the basis of race, color, religion, gender (including pregnancy and gender identity), national, social or ethnic origin, political affiliation, sexual orientation, marital status, disability, age, veteran status, or other legally protected characteristics. All employment decisions are based on business needs, job requirements, competence and merit.

The following video shows our amazing success story:

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