Office Coordinator

6 meses atrás

Lisboa, Portugal RELEX Solutions Tempo inteiro

We're RELEX, and our market-leading supply chain and retail planning platform combines revolutionary technology with the passion of our people to positively impact our customers, consumer brands and the world. We believe that technology should have a purpose, and ours helps reduce waste and CO2, champion sustainability and maximise customer satisfaction while minimising operative costs. Whatever drives you, you'll find it here. You can be the change at RELEX.

We are looking for a **Full-Time Office Coordinator **to join our RELEX office in Lisbon.

**Join us as Office Coordinator, and this is some of what you'll be doing**:
In this role, you will be part of a fast-paced and rapidly growing office of 30+ RELEXians, and you'll play a pivotal role in enhancing the vibrant atmosphere at the office.

**What you'll be doing**:
In this role, you are independently responsible for handling administrative tasks such as office upkeep, maintenance correspondence, and an active participation in a presentable and positive office experience for our employees. You will be part of the process of preparing for new employees, restocking and organizing common spaces, lounge area and storages, as well as supporting with the organization of events and other various tasks.

**Elevating the Office Experience**:

- Take charge of administrative tasks to maintain a welcoming and efficient office environment.
- Ensure our lounge area and meeting rooms are inviting and well-organized.
- Manage incoming and outgoing mail, making sure everything runs smoothly.

**Onboarding Excellence**:

- Be the go-to person for creating warm and informative welcome packages for new employees.
- Ensure their first day in the office is seamless and memorable.
- Make sure that they have their equipment is ordered, set up, and ready to go.

**Involvement in Exciting Projects**:

- Collaborate on office-related initiatives, including events and marketing & communication activities.
- Coordinate with your colleagues from other offices for international gatherings.
- Be proactive and initiate projects that foster teamwork and collaboration.

This role is more than just a job; it's an opportunity to be a vital enabler, a meticulous planner, and a cherished team member. Join us to gain practical experience, enhance your skills, and make a meaningful impact in a collaborative and forward-thinking environment.

**We're looking for**:

- Self-driven, proactive and capable of independent work.
- Good self-management and multi-tasking skills - you have a smile on your face and look for solutions even when things get a bit hectic.
- Previous experience in administrative tasks and/or hospitality/office management is a big advantage
- Language skills: As this role needs to coordinate with several external stakeholders. We are looking for a **Portuguese and English speaker**.

**What we offer you in return**:

- A respectful and professional, yet easy-going atmosphere where individual thinking is encouraged.
- Working with a fun, ambitious, and committed team of smart people.
- Exposure to an international team environment with learning opportunities.

RELEXians can be found around the world, but here we're based out of our brand-new central office in Lisbon. With the metro close by and multiple workspaces - including a lounge and filled fridge - our office is a tech hub and a great place to problem-solve, enjoy work, and then socialize with workmates

Being part of RELEX means being heard, feeling valued, and knowing that you can be yourself because you belong. We believe in actions, not words, regarding diverse hiring and employment practices. We take DE&I seriously. We champion and benefit from global diversity. We're creating and evolving our culture to welcome everyone and value every idea.

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