Office Coordinator

5 meses atrás

Lisboa, Portugal RELEX Solutions Tempo inteiro

We're RELEX, and our market-leading supply chain and retail planning platform combines revolutionary technology with the passion of our people to positively impact our customers, consumer brands and the world. We believe that technology should have a purpose, and ours helps reduce waste and CO2, champion sustainability and maximise customer satisfaction while minimising operative costs. Whatever drives you, you'll find it here. You can be the change at RELEX.

We are looking for a **Full-Time Office Coordinator **to join our RELEX office in Lisbon.

**Join us as Office Coordinator, and this is some of what you'll be doing**:
In this role, you will be part of a fast-paced and rapidly growing office of 30+ RELEXians, and you'll play a pivotal role in enhancing the vibrant atmosphere at the office.

**What you'll be doing**:
In this role, you are independently responsible for handling administrative tasks such as office upkeep, maintenance correspondence, and an active participation in a presentable and positive office experience for our employees. You will be part of the process of preparing for new employees, restocking and organizing common spaces, lounge area and storages, as well as supporting with the organization of events and other various tasks.

**Elevating the Office Experience**:

- Take charge of administrative tasks to maintain a welcoming and efficient office environment.
- Ensure our lounge area and meeting rooms are inviting and well-organized.
- Manage incoming and outgoing mail, making sure everything runs smoothly.

**Onboarding Excellence**:

- Be the go-to person for creating warm and informative welcome packages for new employees.
- Ensure their first day in the office is seamless and memorable.
- Make sure that they have their equipment is ordered, set up, and ready to go.

**Involvement in Exciting Projects**:

- Collaborate on office-related initiatives, including events and marketing & communication activities.
- Coordinate with your colleagues from other offices for international gatherings.
- Be proactive and initiate projects that foster teamwork and collaboration.

This role is more than just a job; it's an opportunity to be a vital enabler, a meticulous planner, and a cherished team member. Join us to gain practical experience, enhance your skills, and make a meaningful impact in a collaborative and forward-thinking environment.

**We're looking for**:

- Self-driven, proactive and capable of independent work.
- Good self-management and multi-tasking skills - you have a smile on your face and look for solutions even when things get a bit hectic.
- Previous experience in administrative tasks and/or hospitality/office management is a big advantage
- Language skills: As this role needs to coordinate with several external stakeholders. We are looking for a **Portuguese and English speaker**.

**What we offer you in return**:

- A respectful and professional, yet easy-going atmosphere where individual thinking is encouraged.
- Working with a fun, ambitious, and committed team of smart people.
- Exposure to an international team environment with learning opportunities.

RELEXians can be found around the world, but here we're based out of our brand-new central office in Lisbon. With the metro close by and multiple workspaces - including a lounge and filled fridge - our office is a tech hub and a great place to problem-solve, enjoy work, and then socialize with workmates

Being part of RELEX means being heard, feeling valued, and knowing that you can be yourself because you belong. We believe in actions, not words, regarding diverse hiring and employment practices. We take DE&I seriously. We champion and benefit from global diversity. We're creating and evolving our culture to welcome everyone and value every idea.

  • Office Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Ebury Tempo inteiro

    Job Title: Office CoordinatorAbout the Role:Ebury is a leading FinTech firm that offers a range of products and services. We are seeking an experienced Office Coordinator to join our team in Lisbon. Key Responsibilities: Provide exceptional support to Ebury employees and visitors Manage office operations, including communication channels, correspondence, and...

  • Office Coordinator

    2 semanas atrás

    Lisboa, Lisboa, Portugal Ebury Tempo inteiro

    Office & Travel Coordinator at EburyWe are seeking a highly organized and detail-oriented Office & Travel Coordinator to join our team at Ebury, a leading FinTech firm. As an Office & Travel Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our employees and guests.Key...

  • Office Coordinator

    1 semana atrás

    Lisboa, Portugal Maleo Tempo inteiro

    Procuras uma empresa inovadora, que oferece oportunidades de crescimento e espaço para criatividade? Vem descobrir a Maleo. Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexíveis que se adaptam às especificidades de cada negócio. Os Centros de...

  • Graduate Studies Office Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Fundação Champalimaud Tempo inteiro

    Champalimaud Foundation, a leading private research institution in Lisbon, Portugal, is seeking an experienced Graduate Studies Office Coordinator to support the development and implementation of its world-class educational programmes. The selected candidate will join the Graduate Studies Office team and contribute to the institution's mission to educate...

  • Office Coordinator

    Há 5 dias

    Lisboa, Portugal Maleo Tempo inteiro

    Procuras uma empresa inovadora, que oferece oportunidades de crescimento e espaço para criatividade? Vem descobrir a Maleo.Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexíveis que se adaptam às especificidades de cada negócio. Os Centros de...

  • Office Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Ebury Tempo inteiro

    Ebury is a leading FinTech firm that offers a range of innovative products and services. We are seeking a highly organized and detail-oriented Office & Travel Coordinator to join our team in Lisbon.Key Responsibilities:Provide exceptional support to Ebury employees and visitors, ensuring a world-class office experience.Manage office coordination, including...

  • Office Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Ebury Tempo inteiro

    Ebury is a leading FinTech firm that offers a range of innovative products and services. We are seeking a highly organized and detail-oriented Office & Travel Coordinator to join our team in Lisbon.Key Responsibilities:Provide exceptional support to Ebury employees and visitors, ensuring a world-class office experience.Manage office coordination, including...

  • Graduate Studies Office Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Fundação Champalimaud Tempo inteiro

    Graduate Studies Office CoordinatorChampalimaud Foundation, a leading private research institution in Lisbon, Portugal, is seeking a highly skilled Graduate Studies Office Coordinator to support the development and implementation of its world-class educational programmes.Main ResponsibilitiesCollaborate with the Director of Education and course directors to...

  • Office Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Transcend Group Tempo inteiro

    About UsTranscend Group is a real estate mediation company that ensures clients get the best value with their investment. We work directly with reputable developers, providing incomparable design and living qualities. Our goal is to find the most suitable home for you based on your needs and desires, from various project types in multiple cities in Portugal...

  • Logistics And Office Coordinator

    3 semanas atrás

    Lisboa, Portugal Language Matters Tempo inteiro

    Are you a detail-oriented professional with experience in logistics coordination? Our client, a well-established commodities trading company based in South London, is seeking a Logistics and Office Coordinator to join their expanding team. If you have excellent communication skills and a proven track record in logistics, this could be the perfect opportunity...

  • Office Coordinator

    5 meses atrás

    Lisboa, Portugal Maleo Tempo inteiro

    Procuras uma empresa inovadora, que oferece oportunidades de crescimento e espaço para criatividade? Vem descobrir a Maleo. Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexíveis que se adaptam às especificidades de cada negócio. Os Centros de...

  • Project Management Office Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Noesis Tempo inteiro

    Noesis is seeking a highly skilled Project Management Office Coordinator to join our team. Key responsibilities include:Monitoring and controlling active projects and project portfoliosReporting on project progress and performanceProviding guidance on Waterfall, Agile, Scrum, and Lean methodologiesCollaborating with cross-functional teams to drive project...

  • Coordinator

    5 meses atrás

    Lisboa, Portugal ELEVATE Tempo inteiro

    **Role** Assessment Coordinator **Location** **Who we are** At ELEVATE, we offer a unique and impactful career journey designed to empower our teams to influence change. Join our team for a truly international experience. With 24+ offices globally (and still growing), you will have exposure to real issues that span the globe. Fasten your seatbelt for an...

  • Coordinator

    5 meses atrás

    Lisboa, Portugal ELEVATE Tempo inteiro

    **Role** Assessment Coordinator **Location** **Who we are** At ELEVATE, we offer a unique and impactful career journey designed to empower our teams to influence change. Join our team for a truly international experience. With 24+ offices globally (and still growing), you will have exposure to real issues that span the globe. Fasten your seatbelt for an...

  • Office Coordinator

    5 meses atrás

    Lisboa, Portugal Westmon Tempo inteiro

    **Title Offer**: Office Coordinator (Full-Time or Part-Time) **Starting date**:ASAP **Location**: Lisbon, Westmon Lda, company specialized in wealth management supervision, reporting & consolidation Westmon Lda is a company specialized in consolidation and analysis of financial assets and is actively seeking for an ”Office Coordinator” who will be...

  • Office and Commercial Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Transcend Group Tempo inteiro

    About UsTranscend Group is a leading real estate agency dedicated to providing exceptional service to our clients. We work closely with reputable developers to offer unparalleled design and living qualities. Our team is committed to finding the perfect home for you, based on your needs and preferences, from a wide range of projects in various cities in...

  • Logistics Coordinator

    2 semanas atrás

    Lisboa, Lisboa, Portugal Language Matters Tempo inteiro

    Logistics and Office CoordinatorLanguage Matters is seeking a detail-oriented Logistics and Office Coordinator to join their expanding team in South London. The ideal candidate will have excellent communication skills and a proven track record in logistics coordination.Responsibilities:• Coordinate with shipping lines and maintain healthy relationships...

  • Facilities and Office Coordinator

    2 semanas atrás

    Lisboa, Lisboa, Portugal Abroad Experience Tempo inteiro

    About the RoleAs a Facility Coordinator at Abroad Experience, you will be part of the Global HR Operations team, working closely with various teams worldwide to enhance the work environment and employee experience. Your role will focus on office management, facilities, internal communication, and HR, ensuring a pleasant work environment for employees.Key...

  • Graduate Studies Office Coordinator Position

    Há 6 dias

    Lisboa, Lisboa, Portugal Fundação Champalimaud Tempo inteiro

    Job DescriptionRole OverviewChampalimaud Foundation, a leading research institution in Lisbon, Portugal, seeks a highly skilled Graduate Studies Office Coordinator to join our team. This role is a crucial part of our Graduate Studies Office, responsible for ensuring the academic quality standards of our Graduate Studies Programme.Main...

  • Office And Commercial Coordinator

    Há 1 mês

    Lisboa, Portugal Transcend Group Tempo inteiro

    .About usTrust Absolutely is a part of the Transcend Group, dedicated to real estate mediation.It is a real estate agency that ensures the client gets the best value with their investment. We work directly with reputable developers, providing incomparable design and living qualities.We endeavor to find the most suitable home for you based on your needs and...