Office Coordinator
4 semanas atrás
About HiBob At HiBob, we're all about people.
With a growing team of over 1,100 Bobbers globally, and now 50+ in our Lisbon office, Bobbers are on a mission to transform the world of work through our platform, Bob.
As part of our People team, our Office Coordinators play a key role in making our offices fully-functioning, welcoming & inspiring, and space for everyone.
About the Role We're looking for a welcoming and proactive Office Coordinator to join our Lisbon team
We've just moved into an impressive new space in Alvalade, and you'll be the go-to person for all things office-related, ensuring smooth day-to-day operations and creating a vibrant workplace experience for our local and visiting Bobbers.
Reporting to our People Partner, you'll also collaborate closely with our Europe People team based across our UK, Netherlands and Germany sites.
This is a part time role.
Are you an enthusiastic people-person who thrives in a dynamic office environment?
Do you love creating exceptional experiences and ensuring everything runs smoothly in a fast-paced setting?
If this sounds like you, we'd love to hear from you
You're a people-focused professional who enjoys variety and thrives in fast-paced settings.
Here are some qualities we're seeking: Exceptional organizational and multitasking skills.
A proactive mindset with the ability to adapt quickly to changing situations.
Confidence using tools like Slack, Google Workspace, and Zoom—or a willingness to learn.
Strong communication skills and a knack for putting people at ease.
Fluency in both Portuguese and English.
Experience in event coordination or office management is a plus.
What You'll Do Your day-to-day will be diverse and dynamic.
Here's a glimpse of what you'll get up to: Office & Operations Support Serve as the main point of contact for all office-related queries Manage supplies: stock kitchen essentials, order and unpack deliveries, and maintain IT and swag inventory.
Resolve office issues and collaborate with our landlord where necessary Handle vendor agreements, raising purchase orders, and invoicing - working closely with our Finance & Legal teams.
Assist with setting up equipment for new joiners and maintaining office tech resources.
Spot opportunities to improve office operations or enhance our team's experience – we value taking ownership of the space to keep things running smoothly, and fresh ideas if something needs attention.
Employee Experience & Event Coordination Welcome new hires, ensuring they have everything they need from Day 1.
Plan, coordinate, and host team events, from happy hours to volunteering activities.
Support larger events like our annual summer and Christmas parties.
Be a friendly face for Bobbers visiting from our global offices.
What You'll Love About Us Join a global, people-first company that celebrates individuality and innovation.
Be part of a supportive, inclusive team where your ideas matter.
Flexibility to manage your schedule around events and priorities.
Contribute to creating a welcoming and inspiring workspace for our growing Lisbon team.
Benefits Company share options plan Bob balance days - Enjoy a company-wide long weekend at the beginning of each quarter An extra day of holiday for your birthday and a birthday gift
Health Insurance with Multicare for you and your kids Coverflex prepaid meal card per working day €350 work equipment perk 2 Social Impact days per year for volunteering Awesome employee referral program- $2,500 for each successful referral with an additional ambassador programme Fun company and team social events (locally and virtually with our global teams)
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