Administrative Assistant Intern

6 meses atrás

Lisboa, Portugal Ingenious Lion Tempo inteiro

**HAy**
At JAy we're not just about building digital hubs; we're about building a community where every member thrives. Our mission is to create companies where people are engaged and truly excited to come to work every day. We're a team of innovators who believe in the power of technology, creativity, and most importantly, happy, and empowered individuals.

**A Glimpse into Your Role**

As our **Administrative Assistant Intern**, you'll be at the forefront of ensuring that our daily operations run seamlessly. Reporting directly to our CFO, you'll have the unique opportunity to make a tangible impact on our daily operations. If you thrive in a vibrant environment, love being at the center of the action, and are passionate about driving efficiency and excellence, then this role is perfect for you. Let's dive into what you'll be doing in this exciting position

**Here's What You’ll Be Tacking On**
- Office management, ensuring smooth day-to-day operations.
- Handling of mail, including receiving, distributing, and sending correspondence.
- Validation and processing of invoices, ensuring accuracy and compliance with internal policies.
- Coordination and scheduling of travel, including flight, hotel, and ground transportation bookings.
- General administrative support, including phone handling, meeting scheduling, and document preparation.
- Collaboration with other departments to ensure efficient flow of information and administrative tasks.

**Here’s What We’re Looking For**
- Eligible for IEFP Internship (QNQ 4).
- Professional Course in Secretarial/Administrative Technician.
- Registered as unemployed with IEFP.
- Ability to communicate and write in English.
- Excellent organizational skills.
- Strong attention to detail and precision in task execution.
- Excellent communication skills and ability to work in a team.
- Proficiency in productivity software such as Microsoft Office and document management systems.

**What We Bring to The Table**
- Flexible working hours: this is a full-time position requiring 40 hours per week. However, the on-site requirement at our Lisbon office is Monday to Friday from 10 AM to 4:30 PM.
- Salary of 1000€/gross per month.
- Meal allowance and Coverflex Benefits.
- Health insurance coverage.
- 25 days of paid vacation.

If you're ready to embark on a journey of innovation, collaboration, and happiness, JAy is the place for you. Join us in shaping the future of digital transformation and be a part of something amazing.

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